FAC Explorer

Finding 565203 (2024-006)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-06-17
Audit: 359091
Organization: University of Guam (GU)
Auditor: Ernst & Young LLP

AI Summary

  • Core Issue: The University failed to accurately report key data in the Fiscal Operations Report and Application to Participate, leading to discrepancies in student counts and financial figures.
  • Impacted Requirements: Compliance with reporting criteria set by the U.S. Department of Education, specifically regarding student enrollment numbers, tuition fees, and Pell Grant expenditures.
  • Recommended Follow-Up: Assign personnel to implement a review process to verify the accuracy of reported information, ensuring alignment with FISAP instructions.

Finding Text

Finding No.: 2024-006 Federal Agency: U.S. Department of Education AL Program: Student Financial Assistance Cluster Federal Award No.: Various Area: Reporting Questioned Costs: $0 Criteria: To participate in the Federal Perkins Loan, Federal Work-Study (FWS) or Federal Supplemental Educational Opportunity Grants (FSEOG) programs and when administering such programs, an institution should submit the following reports. (1) Application to participate as required by 34 CFR 673.3 (2) Fiscal Operations Report as required by 34 CFR 674.19, 34 CFR 675.19 and 34 CFR 676.19 The Fiscal Operations Report covers the most recently completed award year (award year runs from July 1 to June 30) and the Application to Participate is for the award year subsequent to the current award year. Based on the Fiscal Operations Report for 2022-23 and Application to Participate for 2024-25 Instructions (“instructions”) published by ED, some of the key line items that contain critical information should be reported as follows: 1. Part II (Application), Section D, Line 7: Total number of students for schools with a traditional calendar Schools that operate on a traditional academic calendar, or that have a majority of their eligible programs operating on a traditional calendar, must enter an unduplicated number of all postsecondary students enrolled (full time and less than full time) for the twelve-month period ending June 30, 2023. “Unduplicated” means each student is counted/reported only ONCE, regardless of how many terms a student is enrolled. 2. Part II (Application), Section E, Line 22: Total tuition and fees The tuition and fees revenue must be only for those students reported in Section D and should not include tuition and fees revenue collected from individuals not meeting Section D’s description of an enrolled student. If a student enrolled as an undergraduate during an earlier term in 2022–23 but enrolled as a graduate student in a subsequent term in 2022–23, divide the tuition and fees revenue between columns (a) (undergraduate) and (b) (graduate) in proportion to the time spent in each type of class. “Tuition and fees assessed” means: • amounts you charged and collected; • amounts you charged but did not collect; • remissions or waivers of costs (for example, your school waives a book fee for all low-income students); and • the types of fees included in the cost of attendance, as allowed under Part F, Section 472(1) of the Higher Education Act of 1965, as amended. 3. Part II (Application), Section E, Line 23: Total Federal Pell Grant expenditures The institution should report the total amount expended against its Federal Pell Grant 2022–23 award year authorization. This amount should agree with the final cumulative expenditures for the 2022–23 award year as entered in G5. Any Pell expenditure adjustments for the 2022–23 award year in G5 after filing this FISAP must also be made upon submission of edit corrections, due by December 15, 2023. Condition: Based on our testing of the Fiscal Operations Report for 2022-23 and Application to Participate for 2024-25, we have noted the following: 1. Reported information on Part II (Application), Section D, Line 7 do not agree with University’s records. 2. We were unable to verify that the amount reported in Part II (Application), Section E, Line 22 is in compliance with aforementioned criteria. 3. Reported amount on Part II (Application), Section E, Line 23 is higher by $57,139 compared to final cumulative expenditures for the 2022–23 award year as entered in G5. Cause: There is no review procedures performed to ensure that information is accurately reported based on FISAP instructions. Effect or potential effect: The University is not in compliance with the reporting requirements for the Fiscal Operations Report for 2022-23 and Application to Participate for 2024-25. Recommendation: The University should designate responsible personnel to review the accuracy of reported information. At a minimum, review procedures should include obtaining and checking the details supporting the reported information to ensure that they are accurately reported based on FISAP instructions. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.

Categories

Student Financial Aid Reporting Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 565180 2024-001
    Significant Deficiency
  • 565181 2024-001
    Significant Deficiency
  • 565182 2024-001
    Significant Deficiency
  • 565183 2024-001
    Significant Deficiency
  • 565184 2024-001
    Significant Deficiency
  • 565185 2024-002
    Significant Deficiency
  • 565186 2024-002
    Significant Deficiency
  • 565187 2024-002
    Significant Deficiency
  • 565188 2024-002
    Significant Deficiency
  • 565189 2024-002
    Significant Deficiency
  • 565190 2024-003
    Significant Deficiency
  • 565191 2024-003
    Significant Deficiency
  • 565192 2024-003
    Significant Deficiency
  • 565193 2024-003
    Significant Deficiency
  • 565194 2024-003
    Significant Deficiency
  • 565195 2024-004
    Significant Deficiency
  • 565196 2024-005
    Significant Deficiency
  • 565197 2024-005
    Significant Deficiency
  • 565198 2024-005
    Significant Deficiency
  • 565199 2024-005
    Significant Deficiency
  • 565200 2024-005
    Significant Deficiency
  • 565201 2024-006
    Significant Deficiency
  • 565202 2024-006
    Significant Deficiency
  • 565204 2024-006
    Significant Deficiency
  • 565205 2024-006
    Significant Deficiency
  • 1141622 2024-001
    Significant Deficiency
  • 1141623 2024-001
    Significant Deficiency
  • 1141624 2024-001
    Significant Deficiency
  • 1141625 2024-001
    Significant Deficiency
  • 1141626 2024-001
    Significant Deficiency
  • 1141627 2024-002
    Significant Deficiency
  • 1141628 2024-002
    Significant Deficiency
  • 1141629 2024-002
    Significant Deficiency
  • 1141630 2024-002
    Significant Deficiency
  • 1141631 2024-002
    Significant Deficiency
  • 1141632 2024-003
    Significant Deficiency
  • 1141633 2024-003
    Significant Deficiency
  • 1141634 2024-003
    Significant Deficiency
  • 1141635 2024-003
    Significant Deficiency
  • 1141636 2024-003
    Significant Deficiency
  • 1141637 2024-004
    Significant Deficiency
  • 1141638 2024-005
    Significant Deficiency
  • 1141639 2024-005
    Significant Deficiency
  • 1141640 2024-005
    Significant Deficiency
  • 1141641 2024-005
    Significant Deficiency
  • 1141642 2024-005
    Significant Deficiency
  • 1141643 2024-006
    Significant Deficiency
  • 1141644 2024-006
    Significant Deficiency
  • 1141645 2024-006
    Significant Deficiency
  • 1141646 2024-006
    Significant Deficiency
  • 1141647 2024-006
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
10.766 Community Facilities Loans and Grants $9.34M
84.063 Federal Pell Grant Program $5.40M
21.029 Coronavirus Capital Projects Fund $4.58M
47.083 Integrative Activities $3.64M
10.203 Payments to Agricultural Experiment Stations Under the Hatch Act $2.53M
84.268 Federal Direct Student Loans $2.44M
11.307 Economic Adjustment Assistance $2.14M
10.511 Smith-Lever Extension Funding $2.11M
84.425 Education Stabilization Fund $2.08M
93.397 Cancer Centers Support Grants $1.62M
59.037 Small Business Development Centers $1.18M
93.307 Minority Health and Health Disparities Research $822,921
11.417 Sea Grant Support $780,178
93.969 Pphf Geriatric Education Centers $684,510
93.632 University Centers for Excellence in Developmental Disabilities Education, Research, and Service $679,316
10.237 From Learning to Leading: Cultivating the Next Generation of Diverse Food and Agriculture Professionals $578,019
15.615 Cooperative Endangered Species Conservation Fund $543,370
84.031 Higher Education Institutional Aid $499,635
15.805 Assistance to State Water Resources Research Institutes $471,111
84.044 Trio Talent Search $466,675
15.808 U.s. Geological Survey Research and Data Collection $457,882
81.049 Office of Science Financial Assistance Program $444,450
84.047 Trio Upward Bound $413,017
10.937 Partnerships for Climate-Smart Commodities $409,866
84.033 Federal Work-Study Program $391,131
93.434 Every Student Succeeds Act/preschool Development Grants $386,383
10.028 Wildlife Services $366,629
11.473 Office for Coastal Management $363,047
12.300 Basic and Applied Scientific Research $353,572
15.820 National and Regional Climate Adaptation Science Centers $344,801
84.042 Trio Student Support Services $329,349
12.002 Procurement Technical Assistance for Business Firms $328,646
10.025 Plant and Animal Disease, Pest Control, and Animal Care $327,179
10.308 Resident Instruction, Agriculture, and Food Science Facilities and Equipment Grants $288,171
93.612 Native American Programs $277,553
47.050 Geosciences $264,924
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $262,033
10.500 Cooperative Extension Service $229,154
93.251 Early Hearing Detection and Intervention $218,030
93.464 Acl Assistive Technology $180,106
84.032 Federal Family Education Loans $167,680
84.007 Federal Supplemental Educational Opportunity Grants $163,852
93.787 Title V Sexual Risk Avoidance Education Program (discretionary Grants) $162,369
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $155,507
10.514 Expanded Food and Nutrition Education Program $153,643
10.215 Sustainable Agriculture Research and Education $150,878
10.170 Specialty Crop Block Grant Program - Farm Bill $141,748
10.680 Forest Health Protection $140,659
11.463 Habitat Conservation $133,789
93.243 Substance Abuse and Mental Health Services Projects of Regional and National Significance $129,895
43.008 Office of Stem Engagement (ostem) $120,496
12.901 Mathematical Sciences Grants $116,358
93.898 Cancer Prevention and Control Programs for State, Territorial and Tribal Organizations $109,102
93.310 Trans-Nih Research Support $108,435
93.314 Early Hearing Detection and Intervention Information System (ehdi-Is) Surveillance Program $107,248
10.652 Forestry Research $105,926
93.433 Acl National Institute on Disability, Independent Living, and Rehabilitation Research $105,105
12.632 Legacy Resource Management Program $102,188
11.482 Coral Reef Conservation Program $98,448
10.310 Agriculture and Food Research Initiative (afri) $98,201
94.006 Americorps State and National 94.006 $95,245
15.875 Economic, Social, and Political Development of the Territories $91,906
15.945 Cooperative Research and Training Programs – Resources of the National Park System $82,991
10.912 Environmental Quality Incentives Program $82,937
10.311 Beginning Farmer and Rancher Development Program $82,000
10.202 Cooperative Forestry Research $59,108
66.046 Climate Pollution Reduction Grants $59,036
11.431 Climate and Atmospheric Research $55,013
10.327 Common Bean Productivity Research for Global Food Security Competitive Program $51,556
93.870 Maternal, Infant and Early Childhood Home Visiting Grant $48,268
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $46,206
15.926 American Battlefield Protection $33,177
21.027 Coronavirus State and Local Fiscal Recovery Funds $30,287
47.049 Mathematical and Physical Sciences $28,127
10.950 Agricultural Statistics Reports $27,632
93.945 Assistance Programs for Chronic Disease Prevention and Control $25,297
10.664 Cooperative Forestry Assistance $25,020
42.011 Library of Congress Grants $22,525
47.075 Social, Behavioral, and Economic Sciences $22,413
66.309 Surveys, Studies, Investigations, Training and Special Purpose Activities Relating to Environmental Justice $21,143
11.012 Integrated Ocean Observing System (ioos) $16,019
10.515 Renewable Resources Extension Act $15,393
47.076 Stem Education (formerly Education and Human Resources) $15,293
10.322 Distance Education Grants for Institutions of Higher Education in Insular Areas $14,049
10.924 Conservation Stewardship Program $8,909
10.328 Food Safety Outreach Program $7,756
10.304 Food and Agriculture Defense Initiative (fadi) $6,522
10.525 Farm and Ranch Stress Assistance Network Competitive Grants Program $6,500
93.048 Special Programs for the Aging, Title Iv, and Title Ii, Discretionary Projects $4,332
45.162 Promotion of the Humanities Teaching and Learning Resources and Curriculum Development $4,000
10.683 National Fish and Wildlife Foundation $3,720
66.716 Research, Development, Monitoring, Public Education, Outreach, Training, Demonstrations, and Studies $3,494
15.605 Sport Fish Restoration $3,009
15.657 Endangered Species Recovery Implementation $824
15.631 Partners for Fish and Wildlife $416
10.329 Crop Protection and Pest Management Competitive Grants Program $414
10.331 Gus Schumacher Nutrition Incentive Program $217