FAC Explorer

Finding 565188 (2024-002)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-06-17
Audit: 359091
Organization: University of Guam (GU)
Auditor: Ernst & Young LLP

AI Summary

  • Core Issue: The University failed to pay Title IV credit balances to students within the required 14-day timeframe.
  • Impacted Requirements: This non-compliance violates 34 CFR 668.164 (h), which mandates timely payments of credit balances.
  • Recommended Follow-up: Implement internal controls to ensure monitoring and documentation of credit balance payments to meet federal timelines.

Finding Text

Finding No.: 2024-002 Federal Agency: U.S. Department of Education AL Program: Student Financial Assistance Cluster Federal Award No.: Various Area: Special Tests and Provisions – Disbursements to or on Behalf of Students Questioned Costs: $0 Criteria: 34 CFR 668.164 (h) provides that a Title IV credit balance occurs whenever the amount of title IV program funds credited to a student's ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period. A title IV credit balance must be paid directly to the student or parent as soon as possible, but no later than – • Fourteen (14) days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or • Fourteen (14) days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. Condition: For 9 (or 23%) of 40 samples tested, Title IV credit balances were not paid to the students within the prescribed timelines. Cause: The University does not monitor payment of credit balances within the prescribed timelines per federal regulations. Effect or potential effect: The University is not in compliance with 2 CFR 668.164 (h). Recommendation: The University should develop and implement internal controls whereby payment of credit balances to students in accordance with the prescribed timelines are monitored and documented. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.

Categories

Special Tests & Provisions Student Financial Aid Internal Control / Segregation of Duties

Other Findings in this Audit

  • 565180 2024-001
    Significant Deficiency
  • 565181 2024-001
    Significant Deficiency
  • 565182 2024-001
    Significant Deficiency
  • 565183 2024-001
    Significant Deficiency
  • 565184 2024-001
    Significant Deficiency
  • 565185 2024-002
    Significant Deficiency
  • 565186 2024-002
    Significant Deficiency
  • 565187 2024-002
    Significant Deficiency
  • 565189 2024-002
    Significant Deficiency
  • 565190 2024-003
    Significant Deficiency
  • 565191 2024-003
    Significant Deficiency
  • 565192 2024-003
    Significant Deficiency
  • 565193 2024-003
    Significant Deficiency
  • 565194 2024-003
    Significant Deficiency
  • 565195 2024-004
    Significant Deficiency
  • 565196 2024-005
    Significant Deficiency
  • 565197 2024-005
    Significant Deficiency
  • 565198 2024-005
    Significant Deficiency
  • 565199 2024-005
    Significant Deficiency
  • 565200 2024-005
    Significant Deficiency
  • 565201 2024-006
    Significant Deficiency
  • 565202 2024-006
    Significant Deficiency
  • 565203 2024-006
    Significant Deficiency
  • 565204 2024-006
    Significant Deficiency
  • 565205 2024-006
    Significant Deficiency
  • 1141622 2024-001
    Significant Deficiency
  • 1141623 2024-001
    Significant Deficiency
  • 1141624 2024-001
    Significant Deficiency
  • 1141625 2024-001
    Significant Deficiency
  • 1141626 2024-001
    Significant Deficiency
  • 1141627 2024-002
    Significant Deficiency
  • 1141628 2024-002
    Significant Deficiency
  • 1141629 2024-002
    Significant Deficiency
  • 1141630 2024-002
    Significant Deficiency
  • 1141631 2024-002
    Significant Deficiency
  • 1141632 2024-003
    Significant Deficiency
  • 1141633 2024-003
    Significant Deficiency
  • 1141634 2024-003
    Significant Deficiency
  • 1141635 2024-003
    Significant Deficiency
  • 1141636 2024-003
    Significant Deficiency
  • 1141637 2024-004
    Significant Deficiency
  • 1141638 2024-005
    Significant Deficiency
  • 1141639 2024-005
    Significant Deficiency
  • 1141640 2024-005
    Significant Deficiency
  • 1141641 2024-005
    Significant Deficiency
  • 1141642 2024-005
    Significant Deficiency
  • 1141643 2024-006
    Significant Deficiency
  • 1141644 2024-006
    Significant Deficiency
  • 1141645 2024-006
    Significant Deficiency
  • 1141646 2024-006
    Significant Deficiency
  • 1141647 2024-006
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
10.766 Community Facilities Loans and Grants $9.34M
84.063 Federal Pell Grant Program $5.40M
21.029 Coronavirus Capital Projects Fund $4.58M
47.083 Integrative Activities $3.64M
10.203 Payments to Agricultural Experiment Stations Under the Hatch Act $2.53M
84.268 Federal Direct Student Loans $2.44M
11.307 Economic Adjustment Assistance $2.14M
10.511 Smith-Lever Extension Funding $2.11M
84.425 Education Stabilization Fund $2.08M
93.397 Cancer Centers Support Grants $1.62M
59.037 Small Business Development Centers $1.18M
93.307 Minority Health and Health Disparities Research $822,921
11.417 Sea Grant Support $780,178
93.969 Pphf Geriatric Education Centers $684,510
93.632 University Centers for Excellence in Developmental Disabilities Education, Research, and Service $679,316
10.237 From Learning to Leading: Cultivating the Next Generation of Diverse Food and Agriculture Professionals $578,019
15.615 Cooperative Endangered Species Conservation Fund $543,370
84.031 Higher Education Institutional Aid $499,635
15.805 Assistance to State Water Resources Research Institutes $471,111
84.044 Trio Talent Search $466,675
15.808 U.s. Geological Survey Research and Data Collection $457,882
81.049 Office of Science Financial Assistance Program $444,450
84.047 Trio Upward Bound $413,017
10.937 Partnerships for Climate-Smart Commodities $409,866
84.033 Federal Work-Study Program $391,131
93.434 Every Student Succeeds Act/preschool Development Grants $386,383
10.028 Wildlife Services $366,629
11.473 Office for Coastal Management $363,047
12.300 Basic and Applied Scientific Research $353,572
15.820 National and Regional Climate Adaptation Science Centers $344,801
84.042 Trio Student Support Services $329,349
12.002 Procurement Technical Assistance for Business Firms $328,646
10.025 Plant and Animal Disease, Pest Control, and Animal Care $327,179
10.308 Resident Instruction, Agriculture, and Food Science Facilities and Equipment Grants $288,171
93.612 Native American Programs $277,553
47.050 Geosciences $264,924
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $262,033
10.500 Cooperative Extension Service $229,154
93.251 Early Hearing Detection and Intervention $218,030
93.464 Acl Assistive Technology $180,106
84.032 Federal Family Education Loans $167,680
84.007 Federal Supplemental Educational Opportunity Grants $163,852
93.787 Title V Sexual Risk Avoidance Education Program (discretionary Grants) $162,369
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $155,507
10.514 Expanded Food and Nutrition Education Program $153,643
10.215 Sustainable Agriculture Research and Education $150,878
10.170 Specialty Crop Block Grant Program - Farm Bill $141,748
10.680 Forest Health Protection $140,659
11.463 Habitat Conservation $133,789
93.243 Substance Abuse and Mental Health Services Projects of Regional and National Significance $129,895
43.008 Office of Stem Engagement (ostem) $120,496
12.901 Mathematical Sciences Grants $116,358
93.898 Cancer Prevention and Control Programs for State, Territorial and Tribal Organizations $109,102
93.310 Trans-Nih Research Support $108,435
93.314 Early Hearing Detection and Intervention Information System (ehdi-Is) Surveillance Program $107,248
10.652 Forestry Research $105,926
93.433 Acl National Institute on Disability, Independent Living, and Rehabilitation Research $105,105
12.632 Legacy Resource Management Program $102,188
11.482 Coral Reef Conservation Program $98,448
10.310 Agriculture and Food Research Initiative (afri) $98,201
94.006 Americorps State and National 94.006 $95,245
15.875 Economic, Social, and Political Development of the Territories $91,906
15.945 Cooperative Research and Training Programs – Resources of the National Park System $82,991
10.912 Environmental Quality Incentives Program $82,937
10.311 Beginning Farmer and Rancher Development Program $82,000
10.202 Cooperative Forestry Research $59,108
66.046 Climate Pollution Reduction Grants $59,036
11.431 Climate and Atmospheric Research $55,013
10.327 Common Bean Productivity Research for Global Food Security Competitive Program $51,556
93.870 Maternal, Infant and Early Childhood Home Visiting Grant $48,268
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $46,206
15.926 American Battlefield Protection $33,177
21.027 Coronavirus State and Local Fiscal Recovery Funds $30,287
47.049 Mathematical and Physical Sciences $28,127
10.950 Agricultural Statistics Reports $27,632
93.945 Assistance Programs for Chronic Disease Prevention and Control $25,297
10.664 Cooperative Forestry Assistance $25,020
42.011 Library of Congress Grants $22,525
47.075 Social, Behavioral, and Economic Sciences $22,413
66.309 Surveys, Studies, Investigations, Training and Special Purpose Activities Relating to Environmental Justice $21,143
11.012 Integrated Ocean Observing System (ioos) $16,019
10.515 Renewable Resources Extension Act $15,393
47.076 Stem Education (formerly Education and Human Resources) $15,293
10.322 Distance Education Grants for Institutions of Higher Education in Insular Areas $14,049
10.924 Conservation Stewardship Program $8,909
10.328 Food Safety Outreach Program $7,756
10.304 Food and Agriculture Defense Initiative (fadi) $6,522
10.525 Farm and Ranch Stress Assistance Network Competitive Grants Program $6,500
93.048 Special Programs for the Aging, Title Iv, and Title Ii, Discretionary Projects $4,332
45.162 Promotion of the Humanities Teaching and Learning Resources and Curriculum Development $4,000
10.683 National Fish and Wildlife Foundation $3,720
66.716 Research, Development, Monitoring, Public Education, Outreach, Training, Demonstrations, and Studies $3,494
15.605 Sport Fish Restoration $3,009
15.657 Endangered Species Recovery Implementation $824
15.631 Partners for Fish and Wildlife $416
10.329 Crop Protection and Pest Management Competitive Grants Program $414
10.331 Gus Schumacher Nutrition Incentive Program $217