Finding Text
Return of Title IV (R2T4) Unearned Funds Material Weakness
DEPARTMENT OF EDUCATION
ALN #: 84.268, 84.063, 84.007, and 84.379
Federal Award Identification #: 2022-2023 Financial Aid Year
Condition: Unearned Title IV aid was not returned timely.
Criteria: 34 CFR 668.21, 34 CFR 668.22
Questioned Costs: $11,039
Context: The College was unable to provide support that students began attendance for 4 students with no passing grades in a term tested as unofficial withdraws. Of these 4 students, 2 students were enrolled only in distance education courses. The Title IV aid disbursed should have all been returned to the Department of Education.
Cause: The College does not have a process to monitor students for academic activity in distance education courses. The College does not have a process to monitor students with federal aid disbursed for unofficial withdrawals.
Effect: Noncompliance with R2T4 regulations regarding withdrawals. Noncompliance with the requirement to determine a student has begun attendance in all courses for which Title IV aid is disbursed. Noncompliance with the requirement for distance education courses to have evidence of academic engagement to establish attendance in those courses.
Identification as repeat finding, if applicable: Not applicable.
Recommendation: We recommend a 0-credit report be run at the end of each semester to ensure all withdrawals are followed up on so that R2T4s are completed timely when required. We further recommend a process be implemented to track student attendance in courses.
Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.