FAC Explorer

Finding 562137 (2024-006)

- Repeat Finding
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-06-02
Audit: 357766
Organization: Los Angeles Chapter National Tooling & MacHining Association Training Centers Trust (CA)
Auditor: Vasquez & Company LLP

AI Summary

  • Core Issue: The Institution submitted enrollment roster files late, missing the 15-day response requirement.
  • Impacted Requirements: Timeliness of enrollment reporting as mandated by NSLDS guidelines.
  • Recommended Follow-Up: Implement a process to ensure timely completion and submission of enrollment rosters moving forward.

Finding Text

Special Tests and Provision: Enrollment Reporting: Untimely Completion and Return of Enrollment Roster File in National Student Loan Data System (NSLDS) Per inspection of the Enrollment Reporting Summary Report (SCHER 1) report for the period ending February 28, 2024, we noted that the Institution received enrollment roster files on July 1, 2023, September 1, 2023, and November 1, 2023; however, the Institution responded only in August 30, 2023, October 3, 2023, and December 4, 2023, respectively, which are more than the 15-day requirement.

Corrective Action Plan

1. Strengthening Timely Submission of Enrollment Reporting Rosters  The Institution will implement a structured tracking system to monitor all incoming enrollment roster files and ensure timely response within the required 15-day period.  A compliance calendar with automated reminders will be established to notify financial aid staff of upcoming roster submission deadlines and the 10-day correction requirement. 2. Designating Accountability & Oversight  A dedicated staff member within the financial aid office will be assigned sole responsibility for monitoring, reviewing, and submitting NSLDS enrollment rosters.  A dual-verification process will be introduced, where a second staff member will confirm that roster files are submitted on time and corrections are made within the 10-day resubmission window. 3. Enhancing Training & Compliance Awareness  Financial aid personnel will undergo training on NSLDS enrollment reporting procedures, including: a) The importance of timely enrollment certification and reporting compliance. b) How to efficiently process and submit enrollment roster files via SAIG and the NSLDS website. c) Best practices for reviewing, correcting, and resubmitting enrollment records within the required 10-day correction window.  Staff will participate in annual refresher training to stay updated on any regulatory changes and process improvements. 4. Internal Audits & Process Improvements  The Institution will conduct quarterly internal audits of NSLDS enrollment reporting to ensure compliance with submission timelines.  A compliance checklist will be developed to ensure that each roster file is reviewed, corrected, and resubmitted within the 10-day requirement.  A monthly reconciliation process will be introduced to cross-check institutional records against NSLDS enrollment reporting to identify and correct discrepancies proactively. Personnel Responsible for Implementation: Danielle Skinner Position of Responsible Personnel: President Expected Date of Implementation: Immediate

Categories

Reporting Student Financial Aid Matching / Level of Effort / Earmarking

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.063 Federal Pell Grant Program $832,607
84.268 Federal Direct Student Loans $495,733
84.425 Education Stabilization Fund $330,146