Finding 561570 (2024-001)

FINDING No. 2024-001: Section 202 - Supportive Housing for the Elderly, ALN 14.157 Finding Resolution Status: Unresolved. Information on Universe Population Size: Fifty-five tenants. Sample Size Information: Ten tenants. Identification of Repeat Finding and Finding Reference Number: No. Criteria: HUD regulations require management to maintain tenant files containing: • All required lease addendums • Apartment applications stamped with date and time received. Statement of Condition: The Project did not: • Maintain all required lease addendums for two tenants. • Mark the application for housing with the date and time received for one tenant. Cause: The Project did not maintain appropriate tenant eligibility documentation as required by HUD. Effect or Potential Effect: Tenant file is missing pertinent HUD required documentation. In addition, unable to accurately verify tenant placement on the waitlist for occupancy. Auditor Non-Compliance Code: R – Section 8 Program Administration. Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor's recommendations will be adopted. Recommendation: The Project should implement procedures to ensure that all initial and ongoing tenant eligibility documentation is obtained timely and maintained in tenant files as required by HUD. Response Indicator: Agree. Completion Date: 12/31/2025 Response: The Project has implemented additional HUD training inclusive of EIV reporting and tenant file maintenance and included in monthly reporting procedures.