Management agrees with the finding and is implementing the accompanying corrective action plan.
Views of Responsible Officials:
Jacy Hyde, Executive Director
Joel Rusco, Chief Financial and Administrative Officer
Jessica Martinez, Deputy Director
Contact Person:
Joel Rusco, Chief Financial and Administrative Officer
Jessica Martinez, Deputy Director
Corrective Action Plan:
To mitigate the risk of error in payroll allocation and ensure compliance with allowable cost provisions, CFSC will enhance its payroll review process with the following corrective actions:
1. Enhanced Payroll Verification Process:
a. CFSC will implement an additional cross-checking step in the payroll entry process by requiring finance staff to a run a “Program Summary by Projects Lists” report in the timekeeping system (i.e., Clicktime) before submitting for payroll.
b. This report will allow finance staff to verify that total hours worked per project per employee align with the grant allocation and employee timesheets before payroll is processed.
2. Regular Internal Audits & Compliance Checks:
a. Finance will conduct quarterly internal payroll audits to identify any discrepancies in time tracking and grant allocations.
Anticipated Completion Date:
These corrective actions will be fully implemented by the end of Quarter 2 of FY25.