Recommendation
El Centro Hispano should remind employees and supervisors of the required policy to sign all timesheets. Further, payroll should not be processed until all required signatures have been obtained.
Views of Responsible Officials and Planned Corrective Actions
El Centro Hispano agrees with the finding and will conduct training sessions for all employees and supervisors to ensure a clear understanding of the timesheet approval policy. These sessions will emphasize the importance of proper documentation, the potential risks of non-compliance, and the role of supervisors in enforcing this requirement. Training will be incorporated into the onboarding process for new employees and periodically reinforced for current staff. To reinforce compliance, we will establish a structured communication plan, including periodic email reminders and notices on our internal platform. These reminders will highlight the importance of signing timesheets, provide step-by-step guidance, and include deadlines to ensure timely completion. Additionally, supervisors will receive direct reminders before each payroll cycle to verify and follow up on pending signatures. A stricter review process will be implemented before payroll submission. The Human Talent Area will conduct a systematic check to ensure all timesheets are complete and properly signed. Any missing signatures will be flagged, and payroll processing for those employees will be paused until the issue is resolved. This measure ensures accountability and prevents unauthorized payroll processing. To assess the effectiveness of these corrective actions, quarterly compliance reviews will be conducted. These reviews will include random audits of timesheets to identify any recurring issues and evaluate adherence to the policy.