Finding Text
Criteria- Per Organization policy, timesheets are required to be signed by the employee and their supervisor indicating approval. Condition- Not all timesheets tested contained the required employee and supervisor signatures. Context- Testing included four pay periods which were allocated across the three grants falling under the Federal Assistance Listing Number program tested as a major program. Approximately thirty employees were paid each pay period. Of these thirty employees, between seven and ten employees failed to sign their timesheet and between three and nine supervisors failed to sign the timesheet. Effect- Employees' time could be incorrectly allocated to the wrong grant. Cause- The issue arose due to insufficient follow-up on compliance with policy regarding timesheet approval along with an absence of a final verification step prior to payroll processing. Also, there was a lack of awareness among some employees and supervisors concerning the timesheet approval policy.