FAC Explorer

Finding 544760 (2024-006)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2024
Accepted
2025-03-31
Audit: 351254
Organization: City of Syracuse, New York (NY)
Auditor: Bonadio & CO LLP

AI Summary

  • Core Issue: The City failed to keep complete files for engineering contract procurements funded by the program.
  • Impacted Requirements: Internal controls did not ensure compliance with procurement requirements and special tests for the program.
  • Recommended Follow-Up: The City should improve its procurement processes and ensure all related documentation is easily accessible.

Finding Text

Reference Number: 2024-006 U.S. Department of Transportation Highway Planning Cluster 20.205 Program Year: 2024 Criteria: Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program. Effect: The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program. Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program. Context: Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample. Recommendation: The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.

Corrective Action Plan

The City is actively developing improved processes and procedures around procurement, including reviewing the current process and identifying potential technology enhancements. The City is implementing a digital platform (OpenGov) to help modernize procurement operations. The technology will streamline bid and RFP publications, approvals and contract oversight while ultimately, creating a standard and consistent procurement process. A centralized digital repository will be utilized to store and track all procurement documents to ensure accessibility and compliance. Expected Completion: June 30, 2025 Responsible Contact Person: Michael Cannizzaro, Commissioner of Finance, 315-448-8323

Categories

Special Tests & Provisions Procurement, Suspension & Debarment Internal Control / Segregation of Duties

Other Findings in this Audit

  • 544759 2024-005
    Material Weakness
  • 544761 2024-006
    Significant Deficiency
  • 544762 2024-006
    Significant Deficiency
  • 544763 2024-006
    Significant Deficiency
  • 544764 2024-006
    Significant Deficiency
  • 544765 2024-006
    Significant Deficiency
  • 544766 2024-006
    Significant Deficiency
  • 544767 2024-006
    Significant Deficiency
  • 544768 2024-006
    Significant Deficiency
  • 544769 2024-006
    Significant Deficiency
  • 544770 2024-006
    Significant Deficiency
  • 544771 2024-006
    Significant Deficiency
  • 544772 2024-006
    Significant Deficiency
  • 544773 2024-006
    Significant Deficiency
  • 544774 2024-006
    Significant Deficiency
  • 544775 2024-006
    Significant Deficiency
  • 1121201 2024-005
    Material Weakness
  • 1121202 2024-006
    Significant Deficiency
  • 1121203 2024-006
    Significant Deficiency
  • 1121204 2024-006
    Significant Deficiency
  • 1121205 2024-006
    Significant Deficiency
  • 1121206 2024-006
    Significant Deficiency
  • 1121207 2024-006
    Significant Deficiency
  • 1121208 2024-006
    Significant Deficiency
  • 1121209 2024-006
    Significant Deficiency
  • 1121210 2024-006
    Significant Deficiency
  • 1121211 2024-006
    Significant Deficiency
  • 1121212 2024-006
    Significant Deficiency
  • 1121213 2024-006
    Significant Deficiency
  • 1121214 2024-006
    Significant Deficiency
  • 1121215 2024-006
    Significant Deficiency
  • 1121216 2024-006
    Significant Deficiency
  • 1121217 2024-006
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $20.68M
14.218 Community Development Block Grants/entitlement Grants $4.41M
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $2.53M
14.239 Home Investment Partnerships Program $1.78M
97.083 Homeland Security Grant Program $1.28M
14.900 Lead Hazard Reduction Grant Program $675,671
93.067 Global Aids $602,443
14.231 Emergency Solutions Grant Program $591,982
21.016 Equitable Sharing $168,691
97.047 Bric: Building Resilient Infrastructure and Communities $88,343
16.753 Congressionally Recommended Awards $77,960
97.067 Homeland Security Grant Program $75,000
16.738 Edward Byrne Memorial Justice Assistance Grant Program $73,168
16.609 Project Safe Neighborhoods $70,513
20.600 State and Community Highway Safety $43,122
16.045 Community-Based Violence Intervention and Prevention Initiative $42,328
97.044 Assistance to Firefighters Grant $26,672
16.710 Public Safety Partnership and Community Policing Grants $21,775
20.205 Highway Planning and Construction $4,807
15.658 Natural Resource Damage Assessment and Restoration $505