Reference Number: 2024-005
U.S. Department of Housing and Urban Development
Home Investment Partnerships Program (HOME) 14.239
Criteria:
According to the Uniform Guidance in CFR Part 200, Part IV, Special Tests and Provisions, Section 5 – Housing Quality Standards, participating entities in the HOME program must perform on-site inspections of HOME-assisted rental units to determine compliance with property standards and verify information submitted by property owners is accurate.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Effect:
The City was not in compliance with Special Tests and Provisions, Section 5 – Housing Quality Standards of the HOME program as stated in the Uniform Guidance.
Recommendation:
The City should develop policies and procedures to ensure that HOME-assisted rental housing projects are inspected no less than 1) every three years for projects containing one to four units, 2) every two years for projects containing five to 25 units, 3) every year for projects containing 26 or more units. The City should maintain documentation of inspections performed and create a system to track latest inspection dates for all HOME-assisted rental housing projects.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-005
U.S. Department of Housing and Urban Development
Home Investment Partnerships Program (HOME) 14.239
Criteria:
According to the Uniform Guidance in CFR Part 200, Part IV, Special Tests and Provisions, Section 5 – Housing Quality Standards, participating entities in the HOME program must perform on-site inspections of HOME-assisted rental units to determine compliance with property standards and verify information submitted by property owners is accurate.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Effect:
The City was not in compliance with Special Tests and Provisions, Section 5 – Housing Quality Standards of the HOME program as stated in the Uniform Guidance.
Recommendation:
The City should develop policies and procedures to ensure that HOME-assisted rental housing projects are inspected no less than 1) every three years for projects containing one to four units, 2) every two years for projects containing five to 25 units, 3) every year for projects containing 26 or more units. The City should maintain documentation of inspections performed and create a system to track latest inspection dates for all HOME-assisted rental housing projects.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.
Reference Number: 2024-006
U.S. Department of Transportation
Highway Planning Cluster 20.205
Program Year: 2024
Criteria:
Internal controls should provide reasonable assurance that the City complies with all procurement requirements of the program.
Effect:
The City did not retain complete files on the process used to procure certain engineering contracts paid out of the program.
Internal controls should provide reasonable assurance that the City complies with all special Tests and Provisions relevant to the program.
Context:
Incomplete files related to the procurement process were noted in 5 of 42 disbursements selected for testing, as part of a non-statistical sample.
Recommendation:
The City should review its processes related to procurement and retention of documentation related to the process. Documentation supporting the process should be readily available.