Finding Text
Finding Number: 2024-002
Repeat Finding: Yes – 2023-001, 2022-001
Program Names/Assistance Listing
Titles:
Assistance
Listing
Numbers:
Federal Award
Numbers:
Questioned
Costs:
Federal Transit Cluster
20.507
AZ-90-X132,
AZ-90-X-143,
AZ-2018-003-00,
AZ-2019-010-00,
AZ-2019-035,
AZ-2019-036
AZ-2023-001-00
N/A
Formula Grants for Rural Areas and Trial
Transit Program
20.509
CA-2022-231-00,
GRT-22-0008862-T
N/A
Federal Agency: Department of Transportation
Pass-Through Agencies: Arizona Department of Transportation, Quechan Indian Tribe
Type of Finding: Noncompliance, Material Weakness
Compliance Requirement: Procurement, Suspension, and Debarment
Criteria
Non-federal entities other than states, including those operating federal programs as
subrecipients of states, must follow the procurement standards set out at 2 CFR §§200.318
through 200.326. They must use their own documented procurement procedures, which reflect
applicable State and local laws and regulations, provided that the procurements conform to
applicable federal statutes and the procurement requirements identified in 2 CFR part 200. The
Board adopted a Policies and Procedures Manual that requires formal bid procedures for
purchases over $100,000.
Condition
The Authority did not follow its Board adopted Policies and Procedures Manual or federal
regulations.
Cause
YCIPTA was operating under an expired contract and did not follow Board-adopted policies.
Effect
YCIPTA was not in compliance with the Board adopted Policies and Procedures Manual and
federal regulations.
Context
For one purchase in excess of the federal procurement threshold of $250,000, YCIPTA did not
perform a sealed bid of proposal.
The sample was not intended to be, and was not, a statistically valid sample.
Recommendation
YCIPTA should adhere to its Board adopted Policies and Procedures Manual. When purchases
are expected to be in excess of $100,000, formal procurement methods should be used to ensure
the best pricing possible.
Views Of Responsible Officials
See Corrective Action Plan.