Finding Text
Evaluation of Finding
Significant Deficiency/Noncompliance
Criteria
Entitlement communities are required to complete the Cash on Hand Quarterly report and submit it to the grantee’s
HUD local field office through IDIS. The Quarterly Cash on Hand report must be submitted to the respective field office
within 30 days after the end of the reporting period. The following federal fiscal year quarter reporting periods are used
for quarterly reports.
Reporting Period Due Date of Report
Quarter 1: 10/1 – 12/31 1/30
Quarter 2: 1/1 – 3/31 4/30
Quarter 3: 4/1 – 6/30 7/30
Quarter 4: 7/1 – 9/30 10/30
Condition
The Cash on Hand Quarterly reports for quarters 1, 2 and 4 were not filed by the due date.
Cause of Condition
The City of Orange did not submit the Cash on Hand Quarterly reports for quarters 1, 2 and 4 by the due date of the
reports.
Effect or Potential Effect of Condition
The City is out of compliance.
Questioned Costs
None
Context
We reviewed all four required reports and determined that all reports were filed late.
Recommendation
We recommend that the City implement a process to ensure that the report is submitted in a timely manner each
year.
Client Response
The Community Development Department has implemented the following steps for FY 2025.
1. Updated the City’s policy to identify the Housing Manager or designee as the responsible reporting party to
submit the reports by the submission deadline.
2. Added to the policy administrative support staff to set calendar reminders in outlook for follow up.
3. Finance will add to the yearend checklist to ensure timely reporting.