Audit 350915

FY End
2024-06-30
Total Expended
$3.44M
Findings
2
Programs
14
Organization: City of Orange (CA)
Year: 2024 Accepted: 2025-03-31
Auditor: Lsl LLP

Organization Exclusion Status:

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Contacts

Name Title Type
KF72Q5W8MG44 Trang Nguyen Auditee
7147442222 Ryan Domino Auditor
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Notes to SEFA

Title: Summary of Significant Accounting Policies Applicable to the Schedule of Expenditures of Federal Awards Accounting Policies: A. Scope of Presentation The accompanying schedule presents only the expenditures incurred by the City of Orange, California, that are reimbursable under federal programs of federal financial assistance. For the purposes of this schedule, federal awards include both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portion of program expenditures reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non-federal funds are excluded from the accompanying schedule. B. Basis of Accounting The expenditures included in the accompanying schedule were reported on the modified accrual basis of accounting. Under the modified accrual basis of accounting, expenditures are incurred when the City becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The City has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. A. Scope of Presentation The accompanying schedule presents only the expenditures incurred by the City of Orange, California, that are reimbursable under federal programs of federal financial assistance. For the purposes of this schedule, federal awards include both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portion of program expenditures reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non-federal funds are excluded from the accompanying schedule. B. Basis of Accounting The expenditures included in the accompanying schedule were reported on the modified accrual basis of accounting. Under the modified accrual basis of accounting, expenditures are incurred when the City becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The City has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

Evaluation of Finding Significant Deficiency/Noncompliance Criteria Entitlement communities are required to complete the Cash on Hand Quarterly report and submit it to the grantee’s HUD local field office through IDIS. The Quarterly Cash on Hand report must be submitted to the respective field office within 30 days after the end of the reporting period. The following federal fiscal year quarter reporting periods are used for quarterly reports. Reporting Period Due Date of Report Quarter 1: 10/1 – 12/31 1/30 Quarter 2: 1/1 – 3/31 4/30 Quarter 3: 4/1 – 6/30 7/30 Quarter 4: 7/1 – 9/30 10/30 Condition The Cash on Hand Quarterly reports for quarters 1, 2 and 4 were not filed by the due date. Cause of Condition The City of Orange did not submit the Cash on Hand Quarterly reports for quarters 1, 2 and 4 by the due date of the reports. Effect or Potential Effect of Condition The City is out of compliance. Questioned Costs None Context We reviewed all four required reports and determined that all reports were filed late. Recommendation We recommend that the City implement a process to ensure that the report is submitted in a timely manner each year. Client Response The Community Development Department has implemented the following steps for FY 2025. 1. Updated the City’s policy to identify the Housing Manager or designee as the responsible reporting party to submit the reports by the submission deadline. 2. Added to the policy administrative support staff to set calendar reminders in outlook for follow up. 3. Finance will add to the yearend checklist to ensure timely reporting.
Evaluation of Finding Significant Deficiency/Noncompliance Criteria Entitlement communities are required to complete the Cash on Hand Quarterly report and submit it to the grantee’s HUD local field office through IDIS. The Quarterly Cash on Hand report must be submitted to the respective field office within 30 days after the end of the reporting period. The following federal fiscal year quarter reporting periods are used for quarterly reports. Reporting Period Due Date of Report Quarter 1: 10/1 – 12/31 1/30 Quarter 2: 1/1 – 3/31 4/30 Quarter 3: 4/1 – 6/30 7/30 Quarter 4: 7/1 – 9/30 10/30 Condition The Cash on Hand Quarterly reports for quarters 1, 2 and 4 were not filed by the due date. Cause of Condition The City of Orange did not submit the Cash on Hand Quarterly reports for quarters 1, 2 and 4 by the due date of the reports. Effect or Potential Effect of Condition The City is out of compliance. Questioned Costs None Context We reviewed all four required reports and determined that all reports were filed late. Recommendation We recommend that the City implement a process to ensure that the report is submitted in a timely manner each year. Client Response The Community Development Department has implemented the following steps for FY 2025. 1. Updated the City’s policy to identify the Housing Manager or designee as the responsible reporting party to submit the reports by the submission deadline. 2. Added to the policy administrative support staff to set calendar reminders in outlook for follow up. 3. Finance will add to the yearend checklist to ensure timely reporting.