Finding 538061 (2024-001)

Significant Deficiency

Requirement

Questioned Costs

Year

2024

Accepted

2025-03-27

Audit: 349093

Organization: Oxbow Center (WY)

Auditor: Carver Florek & James Cpa's

AI Summary

Core Issue: The Center lacks a written procurement policy, which is required by federal guidelines.
Impacted Requirements: This non-compliance could lead to contracts being made without following necessary procurement procedures, risking violations of federal regulations.
Recommended Follow-Up: Establish a written procurement policy to ensure adherence to federal guidelines for spending federal funds.

Finding Text

2024-001 Procurement Internal Control Policy – Non Compliance and Significant Deficiency Criteria: The Center should have written internal control policies regarding procurement in accordance with Federal guidelines. Condition: During our testing, we found that the Center does not have a written procurement policy in accordance with Federal guidelines. Cause: Undetermined. Effect: The lack of procurement policy allows for the possibility for the Center to enter into a contract that has not undergone required procurement procedures as described in the compliance supplement and could allow for noncompliance with federal regulations. Recommendation: We recommend that the Center establish a written procurement policy to ensure compliance with federal guidelines when spending federal funds.

Corrective Action Plan

Dear Jason, I am writing to formally address the audit finding identified in the FY24 Independent Auditor Report conducted for year ended June 30, 2024. In response to finding 2024-001 Procurement Internal Control Policy - Non Compliance and Significant Deficiency, we have read, agree, and are taking immediate steps to write internal controls that abide by federal regulation to correct this deficiency. To address this finding, we are implementing the following corrective actions: a policy titled Procurement Internal Control Policy will be created with the input of our CHRO, CFO and CEO and reviewed and approved by our Board of Directors. We expect this will be completed in the next 2 months, with Jackie Robertson being responsible for overseeing completion and implementation. We take this matter seriously and are committed to ensuring compliance and operational excellence. Please let us know if you require any further information or clarification. We appreciate your time and consideration and look forward to your feedback.

Other Findings in this Audit

1114503 2024-001

Significant Deficiency

Programs in Audit

ALN	Program Name	Expenditures
21.027	Coronavirus State and Local Fiscal Recovery Funds	$1.25M