Finding 531 (2021-005)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2021
Accepted
2023-10-23

AI Summary

  • Core Issue: The Entity failed to provide evidence of effective controls over compliance with training requirements.
  • Impacted Requirements: This deficiency violates 2 CFR section 200.303, which mandates effective internal controls for managing federal awards.
  • Recommended Follow-up: Implement a system to ensure all mandatory training is completed and documented to avoid potential fund repayment.

Finding Text

2021‐005 – Deficiency in Special Tests and Provision Controls over Compliance with Training – Significant Deficiency Federal Program Information Funding Agency: U.S. Department of Commerce, Minority Business Development Agency Federal Award Agreement Number: Not Applicable Award Year: 2021 Title: MBDA Business Center CFDA Number: 11.805 Pass‐through Agency: Not Applicable, Direct Program Pass‐through Identification Number: Not Applicable, Direct Program Condition ‐ The Entity was unable to provide support to test controls over compliance over training. Criteria – 2 CFR section 200.303 – Internal Controls of the Uniform Guidance states that the nonfederal entity must: (a) Establish and maintain effective internal controls over Federal award that provides reasonable assurance that the non‐Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). Questioned Costs ‐ Not applicable. Effect ‐ The Entity may unintentionally miss a required training which could lead to repayment of funds. Cause ‐ The Entity is not following its policy to ensure all mandatory training is completed as needed.

Corrective Action Plan

Deficiency in Special Tests and Provision Controls over Compliance with Training - Significant Deficiency Recommendation: The auditor recommends the Entity follow their employee policies and procedures related to mandatory trainings and retain documentation of all mandatory trainings held. Action Taken: EPHCC complied with all of the mandatory trainings, but in 2021 ther were held virtually due to COVID and there was no travel documentation. EPHCC is committed to continuing to follow our policy to ensure all mandatory trainings held are attended. Responsible Official: Chief Financial Officer, Lizabeth Romero Timeline for Implementation: Has already been implemented.

Categories

Significant Deficiency Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties Special Tests & Provisions

Other Findings in this Audit

  • 530 2021-004
    Significant Deficiency
  • 532 2021-006
    Significant Deficiency
  • 533 2021-007
    Significant Deficiency
  • 534 2021-004
    Significant Deficiency
  • 535 2021-005
    Significant Deficiency
  • 536 2021-006
    Significant Deficiency
  • 537 2021-007
    Significant Deficiency
  • 538 2021-004
    Significant Deficiency
  • 539 2021-005
    Significant Deficiency
  • 540 2021-006
    Significant Deficiency
  • 541 2021-007
    Significant Deficiency
  • 576972 2021-004
    Significant Deficiency
  • 576973 2021-005
    Significant Deficiency
  • 576974 2021-006
    Significant Deficiency
  • 576975 2021-007
    Significant Deficiency
  • 576976 2021-004
    Significant Deficiency
  • 576977 2021-005
    Significant Deficiency
  • 576978 2021-006
    Significant Deficiency
  • 576979 2021-007
    Significant Deficiency
  • 576980 2021-004
    Significant Deficiency
  • 576981 2021-005
    Significant Deficiency
  • 576982 2021-006
    Significant Deficiency
  • 576983 2021-007
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
11.805 Mbda Business Center $314,663
59.043 Covid-19: Women's Business Ownership Assistance $223,422
11.805 Minority Business Resource Development: Minority Women's Enterprise Diversity Center $172,581
59.043 Women's Business Ownership Assistance $141,049
11.805 Covid-19: Mbda Business Center $122,710