Finding Text
Low Rent-CDFA#14.850
Finding 2024-003-Inventory of Maintenance Equipment and Office Furniture Should Be Updated-Special Tests
Criteria and Condition
Federal regulations require the authority to update its inventory of equipment and office furniture at least every two years.
Context
The listing has not been updated in several years. We do note that the ranges, refrigerators, and hot water heaters in each unit are maintained by serial number.
Effect
The estimated effect of non-compliance is likely minimal. The office and Maintenance shop have not been moved or remodeled. The E.D. and Procurement officer are aware of the whereabouts of all authority-owned vehicles and who drives them.
Cause
Oversight by management.
Questioned Cost
None
Recommendation
There are various ways to document an update of the inventory. A common method is to tag with a number all items. Small items such as screw drivers can be disregarded. Then, on Excel or something similar, a description such as “Maint Area” is entered on an assigned page, and the numbered items for that area are listed. The inventory should be checked at least every two years.
View of Responsible Official
We will comply with the auditor’s recommendation.