FAC Explorer

Finding 529142 (2024-002)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2024
Accepted
2025-03-20
Audit: 347120
Organization: Southern Columbia Area School District (PA)
Auditor: Sb & Company LLC

AI Summary

  • Core Issue: The District lacks documentation for the third-party vendor's procurement process.
  • Impacted Requirements: This oversight affects compliance with contract management and procurement regulations.
  • Recommended Follow-up: Ensure all future contracts and bid processes are documented and retained for accountability.

Finding Text

The District uses a third party vendor to manage the procurement and management of food services, including the bid process, contract negotiation, and approval. The District did not retain documentation of the third party vendor’s bid process, contract, or administrative entity approval of the contract.

Corrective Action Plan

The Food Service Director will retain and submit all needed documentation related to the procurement/bid process, contract negotiation, and/or pre approvals in the approved document folders for review and submission during the audit process. The files will be retained in the business office.

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.027 Special Education Grants to States $282,017
84.010 Title I Grants to Local Educational Agencies $221,744
84.425 Education Stabilization Fund $94,578
10.553 School Breakfast Program $76,348
10.555 National School Lunch Program $48,499
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $31,669
84.424 Student Support and Academic Enrichment Program $18,227
32.009 Emergency Connectivity Fund Program $15,791
84.173 Special Education Preschool Grants $3,564
10.649 Pandemic Ebt Administrative Costs $653
93.778 Medical Assistance Program $627