Finding 523522 (2024-001)

FINDING No. 2024-001: Section 202 - Supportive Housing for the Elderly, ALN 14.157 Finding Resolution Status: Resolved. Information on Universe Population Size: Forty-four tenants. Sample Size Information: Five tenants. Identification of Repeat Finding and Finding Reference Number: Yes, 2023-001. Criteria: HUD regulations require management to maintain tenant files containing: • Move-in inspections are required and should be retained in the tenant file. • All lease addendums should be signed by the tenant and owner. • Form HUD-50059 certifications to be signed prior to the effective date. Statement of Condition: Of the tenant files selected: • One tenant file was missing move-in unit inspection report. • Two tenant files were missing signatures on the house rules addendums. One tenant file was missing signature on the pet policy addendum. • One tenant file was missing a signed HUD-50059 form. Cause: The Project did not perform and/or maintain appropriate tenant eligibility documentation in accordance with HUD requirements. Effect or Potential Effect: Improper maintenance of tenant files as it relates to the move-in inspections, lease addendums, and recertification forms. Auditor Non-Compliance Code: R – Section 8 Program Administration. Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor's recommendations have been adopted. Recommendation: The Project should implement procedures to ensure all documentation related to tenants are properly executed and maintained for move-in inspection reports, lease addendum items and tenant recertification. Response Indicator: Agree. Completion Date: 01/02/2025 Response: Monthly reminders are being sent to all managers to run their EIV reports for the month. In addition, random files are being reviewed by compliance to ensure EIV reports are pulled, unit inspections performed, and required documentation is complete and accurate.