Audit 342800

FY End
2024-09-30
Total Expended
$3.91M
Findings
2
Programs
2
Organization: Edward Romero Terrace (FL)
Year: 2024 Accepted: 2025-02-18

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
523522 2024-001 - Yes E
1099964 2024-001 - Yes E

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly - Capital Advance $3.61M Yes 0
14.157 Supportive Housing for the Elderly - Prac $296,448 Yes 1

Contacts

Name Title Type
ET6GBML8NK16 Irene Phillips Auditee
9548359200 Jennifer R. Koffman Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Edward Romero Terrace has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal grant activity of Edward Romero Terrace, HUD Project No. 116-EE041, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Edward Romero Terrace, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Edward Romero Terrace.
Title: U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT CAPITAL ADVANCE Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Edward Romero Terrace has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Edward Romero Terrace has received a HUD capital advance under Section 202 of the National Housing Act. The capital advance balance outstanding at the beginning of the year is included in the federal expenditures presented in the Schedule. Edward Romero Terrace received no additional loans during the year. The balance of the capital advance outstanding as of September 30, 2024 was $3,612,101.

Finding Details

FINDING No. 2024-001: Section 202 - Supportive Housing for the Elderly, ALN 14.157 Finding Resolution Status: Resolved. Information on Universe Population Size: Forty-four tenants. Sample Size Information: Five tenants. Identification of Repeat Finding and Finding Reference Number: Yes, 2023-001. Criteria: HUD regulations require management to maintain tenant files containing: • Move-in inspections are required and should be retained in the tenant file. • All lease addendums should be signed by the tenant and owner. • Form HUD-50059 certifications to be signed prior to the effective date. Statement of Condition: Of the tenant files selected: • One tenant file was missing move-in unit inspection report. • Two tenant files were missing signatures on the house rules addendums. One tenant file was missing signature on the pet policy addendum. • One tenant file was missing a signed HUD-50059 form. Cause: The Project did not perform and/or maintain appropriate tenant eligibility documentation in accordance with HUD requirements. Effect or Potential Effect: Improper maintenance of tenant files as it relates to the move-in inspections, lease addendums, and recertification forms. Auditor Non-Compliance Code: R – Section 8 Program Administration. Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor's recommendations have been adopted. Recommendation: The Project should implement procedures to ensure all documentation related to tenants are properly executed and maintained for move-in inspection reports, lease addendum items and tenant recertification. Response Indicator: Agree. Completion Date: 01/02/2025 Response: Monthly reminders are being sent to all managers to run their EIV reports for the month. In addition, random files are being reviewed by compliance to ensure EIV reports are pulled, unit inspections performed, and required documentation is complete and accurate.
FINDING No. 2024-001: Section 202 - Supportive Housing for the Elderly, ALN 14.157 Finding Resolution Status: Resolved. Information on Universe Population Size: Forty-four tenants. Sample Size Information: Five tenants. Identification of Repeat Finding and Finding Reference Number: Yes, 2023-001. Criteria: HUD regulations require management to maintain tenant files containing: • Move-in inspections are required and should be retained in the tenant file. • All lease addendums should be signed by the tenant and owner. • Form HUD-50059 certifications to be signed prior to the effective date. Statement of Condition: Of the tenant files selected: • One tenant file was missing move-in unit inspection report. • Two tenant files were missing signatures on the house rules addendums. One tenant file was missing signature on the pet policy addendum. • One tenant file was missing a signed HUD-50059 form. Cause: The Project did not perform and/or maintain appropriate tenant eligibility documentation in accordance with HUD requirements. Effect or Potential Effect: Improper maintenance of tenant files as it relates to the move-in inspections, lease addendums, and recertification forms. Auditor Non-Compliance Code: R – Section 8 Program Administration. Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor's recommendations have been adopted. Recommendation: The Project should implement procedures to ensure all documentation related to tenants are properly executed and maintained for move-in inspection reports, lease addendum items and tenant recertification. Response Indicator: Agree. Completion Date: 01/02/2025 Response: Monthly reminders are being sent to all managers to run their EIV reports for the month. In addition, random files are being reviewed by compliance to ensure EIV reports are pulled, unit inspections performed, and required documentation is complete and accurate.