FAC Explorer

Finding 520375 (2022-005)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2025-01-28
Audit: 340095
Organization: Trumbull Community Action Program (OH)
Auditor: S R Snodgrass PC D/b/a S R Snodgrass A C

AI Summary

  • Core Issue: Financial reports for the Emergency Rental Assistance Program lack a review process before submission.
  • Impacted Requirements: Internal controls over reporting are inadequate, leading to potential inaccuracies.
  • Recommended Follow-Up: Establish a formal review process for financial reports to ensure accuracy and validity.

Finding Text

U.S. DEPARTMENT OF THE TREASURY Internal Control Over Compliance – Significant Deficiency – Reporting Finding 2022-005 – ALN 21.023 EMERGENCY RENTAL ASSISTANCE PROGRAM (CAA-HRG) – The financial reports are prepared by the Chief Financial Officer with no review prior to submission. Criteria – Proper internal controls over reporting would include a review of the reporting process by a second individual to ensure the accuracy and validity of the information reported. Condition – There was no evidence of review for any of the financial reports selected for testing. Cause – There was no policy for a review of reports prepared by the Chief Financial Officer. Effect – Without a proper review process in place, inaccuracies in reports could go undetected. Recommendation – A formal review process should be in place to ensure that the reports are properly prepared. Views of Responsible Officials – See Corrective Action Plan

Corrective Action Plan

Finding 2022 – 005 – ALN 21.023 EMERGENCY RENTAL ASSISTANCE PROGRAM (CAA-HRG) – The financial reports are prepared by the Chief Financial Officer with no review of the reporting process by a second prior to submission.” CORRECTIVE ACTION – 2022 – 05: As suggested by the auditing firm, a formal review process is in place that is being followed to ensure that the reports are properly prepared. This process requires a secondary review by another responsible agency employee who will provide a dated signature upon review. Currently, the Finance Department works directly with one or more agency employees from the relevant program/department. The reports are discussed and reviewed prior to submission. Anticipated Completion Date: December 31, 2024 Responsible Officials: Van Nelson and Joseph Collins

Categories

Reporting Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 520376 2022-005
    Significant Deficiency
  • 1096817 2022-005
    Significant Deficiency
  • 1096818 2022-005
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
93.575 Child Care and Development Block Grant $593,843
21.023 Emergency Rental Assistance Program $519,558
93.569 Community Services Block Grant $454,501
21.026 Homeowner Assistance Fund $377,389
93.600 Head Start $131,434
93.568 Low-Income Home Energy Assistance $122,482
10.558 Child and Adult Care Food Program $81,904
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $10,432