FAC Explorer

Finding 519998 (2024-001)

-
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-01-23
Audit: 339433
Organization: Sauk Valley Community College District 506 (IL)
Auditor: Wipfli LLP

AI Summary

  • Core Issue: The College inaccurately reported the enrollment status of 4 out of 10 students to the NSLDS.
  • Impacted Requirements: Accurate reporting of students' Last Date of Attendance (LDA) is essential for compliance.
  • Recommended Follow-Up: Review and correct the enrollment status for the affected students and implement a process to ensure accurate future reporting.

Finding Text

The College must accurately report the student's enrollment status to the NSLDS. The examination disclosed 4 students, out of 10 student files who had an enrollment status change tested, in which their enrollment status was inaccurately reported. Student A's LDA according to the institutional records is 2/28/24, and the effective date of withdraw reported to NSLDS is 3/25/24. Student B's LDA according to the institutional records is 9/14/23, and the effective date of withdraw reported to NSLDS is 9/18/23. Student C's LDA according to the institutional records is 8/31/23, and the effective date of withdraw reported to NSLDS is 9/19/23. Student D's LDA according to the institutional records is 11/28/23, and the effective date of withdraw reported to NSLDS is 12/8/23.

Corrective Action Plan

The audit identified discrepancies between the enrollment information reported to the Clearinghouse and the data reflected in NSLDS, affecting 4 of the 10 student files reviewed by the auditors. The root cause was determined to be a communication breakdown between the Clearinghouse and NSLDS systems, resulting in the transfer of inaccurate data. A corrective action plan has been developed to strengthen internal controls and ensure the accuracy of enrollment reporting. To enhance accuracy, the Registrar and the Director of Financial Assistance will conduct a random review of enrollment reporting data submitted through the National Student Clearinghouse and reflected in NSLDS at regular intervals during each semester and following the confirmation of degrees. This review process will include cross-referencing the last date of attendance and effective withdrawal dates recorded in institutional systems against the corresponding data in the Clearinghouse and NSLDS. Any discrepancies identified during these reviews will be documented, and necessary corrections will be promptly submitted to the Clearinghouse.

Categories

Student Financial Aid

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.063 Federal Pell Grant Program $2.28M
84.268 Federal Direct Student Loans $604,297
84.031 Higher Education_institutional Aid $500,333
93.575 Child Care and Development Block Grant $462,569
84.042 Trio_student Support Services $393,635
21.027 Coronavirus State and Local Fiscal Recovery Funds $220,000
84.048 Career and Technical Education -- Basic Grants to States $167,233
84.007 Federal Supplemental Educational Opportunity Grants $114,612
84.002 Adult Education - Basic Grants to States $113,908
84.033 Federal Work-Study Program $97,736
59.037 Small Business Development Centers $88,660
94.006 Americorps $23,910
84.425C Covid-19 - Governors Emergency Education Relief Fund $702