FAC Explorer

Finding 519877 (2024-002)

Significant Deficiency
Requirement
CHL
Questioned Costs
-
Year
2024
Accepted
2025-01-22
Audit: 339199
Organization: St. Catherine's Center for Children (NY)
Auditor: Bonadio & CO LLP

AI Summary

  • Issue: One voucher was submitted late, violating contract terms.
  • Requirement: Vouchers must be submitted within 30 days after the period ends.
  • Follow-up: Assign a backup person to prepare vouchers to prevent future delays.

Finding Text

Condition: One voucher in our sample selection for reporting was submitted late. Criteria: Vouchers should be submitted within 30 days after period end as stipulated by contract. Cause: Vouchers were submitted outside the 30 day window due to an unplanned leave of absence for the individual responsible for prepared the voucher. Effect: The Organization was not in compliance with submitting the voucher within the time frame stipulated in the contract. Recommendation: Although this was isolated to one voucher, we recommend having someone assigned as a backup person to prepare the vouchers if this occurs in future periods.

Corrective Action Plan

The first voucher of this program was submitted past the 30 day submission deadlone. It was the first quarterly submission for this award and the preparer of the voucher was unexpectedly out of the office around the time of the deadline. While we did have some meetings with the funder during this time and discussed this award with them, we do not have written documentation showing that we informed them that the first quarterly submission would be late. Currrently, the finance department is fully staffed and there are two employees trained in completing the quarterly submissions should the issue arise again.

Categories

Reporting

Other Findings in this Audit

  • 519876 2024-001
    Significant Deficiency
  • 1096318 2024-001
    Significant Deficiency
  • 1096319 2024-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
93.590 Community-Based Child Abuse Prevention Grants $338,187
14.231 Emergency Solutions Grant Program $214,582
14.267 Continuum of Care Program $158,145
10.553 School Breakfast Program $134,975
84.027 Special Education Grants to States $108,159
16.021 Justice Systems Response to Families $43,151
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $40,099
21.027 Coronavirus State and Local Fiscal Recovery Funds $25,000