Finding Text
Criteria: Reporting. To determine that an accurate 6/30/24 expenditure report was filed with the Illinois State Board of Education. The District underclaimed expenses on the 6/30/24 expenditure report and claimed on the 7/31/24 expenditure report after year end. Condition: The District's general ledger totals are inconsistent with the expenditure reports as a result of claiming expenditures in the wrong period. It was noted that the District claimed $129,586 of 1000-100 expenses at 3/31/24 and 6/30/24 for IDEA Flow Through FY 24. It was noted that the District claimed $7,583 of 1000-100 at 3/31/24 and 6/30/24 for IDEA Preschool FY 24. The District underclaimed salaries in account 1000-100 at 6/30/24 and included April-June 2024 expenses in the 7/31/24 expenditure claim in both grants. Questioned Costs: No questioned costs Context: The District only claimed costs through 3/31/24, and claimed costs for April-June after year end. The expenses were allowable under the grant, but the District should have claimed April, May and June 1000-100 expenditures in the 6/30/24 report, and not in the 7/31/24 report in both grants. Effect: The general ledger totals are inconsistent with the amounts reported to ISBE. Cause: The District mistakenly picked up FY24 expenses on the July 2024 expenditure report. Recommendation: We recommend reconciling the general ledger totals to the expenditure reports before submitting. Management's Response: The District will add a verification process to reconcile the general ledger totals to the expenditure reports before submitting.