Finding Text
Criteria: Reporting. To determine that an accurate 6/30/24 expenditure report was filed with the Illinois State Board of Education. The District reported expenses on the 6/30/24 report including costs that were paid after year-end. Condition: The District's general ledger totals for account 2300-100 are inconsistent with the expenditure reports as a result of claiming expenses too early. It was noted that on the 3/31/24 expenditure report the District claimed $15,000 in payroll expenses with actual payroll of $9,583 resulting in $5,417 claimed early. Then on the 6/30/24 expenditure report the District claimed $15,000 in payroll expenses with actual payroll of $13,333, resulting in $1,667 claimed early. The $1,667 should be considered outstanding obligations at 6/30/24. Questioned Costs: No questioned costs. Context: The District claimed expenses on the 3/31/24 and 6/30/24 expenditure reports that were paid after the expenditure report date. The expenses were allowable under the grant, but the District claimed the expenses too early. Effect: The District claimed expenses early and were reimbursed for expenses in April 2024 that were not paid until April through August 2024. Cause: The District mistakenly reported the full budgeted amount in 2300-100 versus the actual expenses. Recommendation: We recommend reconciling the general ledger AP totals to the expenditure reports before submitting. Management's Response: The District will add a verification process to reconcile the general ledger AP totals to the expenditure reports before submitting.