To address this issue and ensure compliance moving forward, the following steps will be implemented:
a. Establishing Strong Internal Controls
o Develop and document clear policies and procedures related to the area of concern.
o Designate a compliance checklist for National Student Clearinghouse to ensure all steps are followed.
o Conduct regular internal reviews to identify and correct potential discrepancies.
b. Training and Awareness
o Provide comprehensive training sessions for all relevant personnel on reports for the National Student Clearinghouse.
o Maintain attendance records and training materials to document the completion of training.
c. Monitoring and Accountability
o Assign a dedicated staff member to oversee the adherence to new procedures. Jackie De Los Santos will upload the data on the 15th of every month. Angela Salmeron will then update the data on the Clearinghouse site by the 28th of every month. Angel
Gladue will double check the work of Angela Salmeron by the 1st of every month.
o Utilize software or tracking tools to monitor compliance and flag potential issues.
o Develop a system for employees to report concerns or questions about compliance processes.
Person Responsible: Angel Gladue will oversee the implementation and execution of the corrective action plan. This individual will also ensure that all training sessions are completed and properly documented and will serve as the point of contact for internal reviews and audits.
Timing for Implementation: The corrective action plan will be implemented immediately, with a target completion date of February 15, 2025. All fiscal records 2023, 2024, plus fiscal 2025 will be reviewed, corrected, and uploaded by this date to ensure compliance prior to the next audit.
Follow-Up: Progress will be monitored on a monthly basis to ensure timely implementation. Adjustments will be made as needed to address any unforeseen challenges during the corrective action process.