Finding 51379 (2022-002)

Material Weakness
Requirement
P
Questioned Costs
-
Year
2022
Accepted
2023-02-02
Audit: 45158
Organization: The Naples Players, Inc. (FL)

AI Summary

  • Core Issue: There is a material weakness in internal controls due to inadequate segregation of duties.
  • Impacted Requirements: The company fails to properly separate accounting functions, increasing the risk of undetected errors.
  • Recommended Follow-Up: Develop and implement internal control policies to improve segregation of duties where feasible.

Finding Text

2022 ? 002 Type of Finding: ? Material Weakness in Internal Control over Segregation of Duties Condition: The internal control system does not allow for proper segregation of duties. Criteria or specific requirement: A good system of internal control provides for a proper segregation of the accounting functions. The Company does not have the proper segregation of duties over cash receipts and disbursements, accounts receivable, accounts payable, journal entries, and reconciliations. Effect: The bookkeeper has the ability to make deposits, reconcile accounts, and enter transactions. This could result in errors being made and going undetected. Cause: Proper segregation is not always possible in a small organization, but limited segregation to the extent possible can and should be implemented to reduce the risk of errors or fraud. Repeat Finding: Yes Recommendation: We recommend the Organization develop internal control policies to implement segregation of duties to the extent possible. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding.

Corrective Action Plan

Small Business Administration Naples Players, Inc. respectfully submits the following corrective action plan for the year ended April 30, 2022. Audit period: May 1, 2021 ? April 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT Small Business Administration 2022-002 Material Weakness in Internal Control over Segregation of Duties Recommendation: We recommend the Organization develop internal control policies to implement segregation of duties to the extent possible. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: CFO and experienced accounting assistant hired. Banking transactions have been segregated. Bookkeeping duties are completed by accounting assistant and reviewed by CFO. Payments are approved by CEO. Monthly reconciliations to bank statement, ticket sales, receivables and payables are prepared or reviewed by CFO. Name(s) of the contact person(s) responsible for corrective action: Doren Danis Planned completion date for corrective action plan: June, 2022 ? May, 2023

Categories

Internal Control / Segregation of Duties Material Weakness

Other Findings in this Audit

  • 51378 2022-001
    Material Weakness
  • 51380 2022-003
    Significant Deficiency
  • 51381 2022-004
    Significant Deficiency
  • 627820 2022-001
    Material Weakness
  • 627821 2022-002
    Material Weakness
  • 627822 2022-003
    Significant Deficiency
  • 627823 2022-004
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
59.075 Shuttered Venue Operators Grant Program $818,071