2022 ? 001 Type of Finding: ? Material Weakness in Internal Control over Financial Reporting Condition: The internal control system does not include the preparation of financial statements and the related disclosures in accordance with accounting principles generally accepted in the United States of America. Criteria or specific requirement: The board of directors and management share the ultimate responsibility for the Organization?s internal control system. While it is acceptable to outsource various accounting functions, the responsibility for internal control cannot be outsourced. Effect: The Organization engages CliftonLarsonAllen LLP (CLA) to assist in preparing its financial statements and accompanying disclosures. However, as independent auditors, CLA cannot be considered part of the Organization?s internal control system. As part of its internal control over the preparation of its financial statements, including disclosures, the Organization has implemented a comprehensive review procedure to ensure that the financial statements, including disclosures, are complete and accurate. Such review procedures should be performed by an individual possessing a thorough understanding of accounting principles generally accepted in the United States of America and knowledge of the Organization?s activities and operations. Cause: The Organization?s personnel have not monitored recent accounting developments, to the extent necessary to enable them to prepare the Organization?s financial statements and related disclosures, to provide a high level of assurance that potential omissions or other errors that are material would be identified and corrected on a timely basis. Repeat Finding: Yes Recommendation: We recommend the Organization develop internal control policies to ensure preparation of financial statements and related disclosures in accordance with accounting principles generally accepted in the United States of America. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding.
2022 ? 002 Type of Finding: ? Material Weakness in Internal Control over Segregation of Duties Condition: The internal control system does not allow for proper segregation of duties. Criteria or specific requirement: A good system of internal control provides for a proper segregation of the accounting functions. The Company does not have the proper segregation of duties over cash receipts and disbursements, accounts receivable, accounts payable, journal entries, and reconciliations. Effect: The bookkeeper has the ability to make deposits, reconcile accounts, and enter transactions. This could result in errors being made and going undetected. Cause: Proper segregation is not always possible in a small organization, but limited segregation to the extent possible can and should be implemented to reduce the risk of errors or fraud. Repeat Finding: Yes Recommendation: We recommend the Organization develop internal control policies to implement segregation of duties to the extent possible. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding.
2022 ? 003 Federal Agency: Small Business Administration Federal Program Name: Shuttered Venue Operators Grant Assistance Listing Number: 59.075 Federal Award Identification Number and Year: SBAHQ21SV005145 2022 Award Period: 7/17/2021 ? 12/31/2021 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria or specific requirement: The internal control procedures state the CEO/Executive Artistic Director approves invoices. Condition: From two separate testing populations, three of eight and twelve of forty testing selections did not show evidence of approval by the CEO/Executive Artistic Director. Questioned costs: Questioned costs from unapproved invoices totaled $1,508 and $6,569, respectively. Context: From two separate testing populations, three of eight and twelve of forty testing selections did not show evidence of approval by the CEO/Executive Artistic Director. Cause: Invoices were paid without evidence of approval by the CEO/Executive Artistic Director. Effect: Unauthorized invoices could be paid. Repeat Finding: No Recommendation: We recommend all invoices show evidence of approval by the CEO/Executive Artistic Director prior to payment. Views of responsible officials: There is no disagreement with the audit finding.
2022 ? 004 Federal Agency: Small Business Administration Federal Program Name: Shuttered Venue Operators Grant Assistance Listing Number: 59.075 Federal Award Identification Number and Year: SBAHQ21SV005145 2022 Award Period: 7/17/2021 ? 12/31/2021 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria or specific requirement: The Compliance Supplement states grantees are generally encouraged to use funds to reimburse or pay for ordinary and necessary business expenses to reopen or to keep open a business that was shuttered during the COVID-19 pandemic. Condition: One of the forty items tested was a personal expense of the CEO/Executive Artistic Director that was charged on his company credit card and recorded to an expense account of the company. Questioned costs: $156. Context: One of the forty items tested was a personal expense of the CEO/Executive Artistic Director that was charged on his company credit card and recorded to an expense account of the company. Cause: A company credit card was used for personal expenses and recorded to a company expense account by finance personnel. Effect: The company may be paying for personal expenses of its employees. Repeat Finding: No Recommendation: We recommend company credit cards are not used for personal expenses. If a company credit card is used in error, the transaction should be recorded to a liability account to ensure reimbursement from the employee. Views of responsible officials: There is no disagreement with the audit finding.
2022 ? 001 Type of Finding: ? Material Weakness in Internal Control over Financial Reporting Condition: The internal control system does not include the preparation of financial statements and the related disclosures in accordance with accounting principles generally accepted in the United States of America. Criteria or specific requirement: The board of directors and management share the ultimate responsibility for the Organization?s internal control system. While it is acceptable to outsource various accounting functions, the responsibility for internal control cannot be outsourced. Effect: The Organization engages CliftonLarsonAllen LLP (CLA) to assist in preparing its financial statements and accompanying disclosures. However, as independent auditors, CLA cannot be considered part of the Organization?s internal control system. As part of its internal control over the preparation of its financial statements, including disclosures, the Organization has implemented a comprehensive review procedure to ensure that the financial statements, including disclosures, are complete and accurate. Such review procedures should be performed by an individual possessing a thorough understanding of accounting principles generally accepted in the United States of America and knowledge of the Organization?s activities and operations. Cause: The Organization?s personnel have not monitored recent accounting developments, to the extent necessary to enable them to prepare the Organization?s financial statements and related disclosures, to provide a high level of assurance that potential omissions or other errors that are material would be identified and corrected on a timely basis. Repeat Finding: Yes Recommendation: We recommend the Organization develop internal control policies to ensure preparation of financial statements and related disclosures in accordance with accounting principles generally accepted in the United States of America. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding.
2022 ? 002 Type of Finding: ? Material Weakness in Internal Control over Segregation of Duties Condition: The internal control system does not allow for proper segregation of duties. Criteria or specific requirement: A good system of internal control provides for a proper segregation of the accounting functions. The Company does not have the proper segregation of duties over cash receipts and disbursements, accounts receivable, accounts payable, journal entries, and reconciliations. Effect: The bookkeeper has the ability to make deposits, reconcile accounts, and enter transactions. This could result in errors being made and going undetected. Cause: Proper segregation is not always possible in a small organization, but limited segregation to the extent possible can and should be implemented to reduce the risk of errors or fraud. Repeat Finding: Yes Recommendation: We recommend the Organization develop internal control policies to implement segregation of duties to the extent possible. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding.
2022 ? 003 Federal Agency: Small Business Administration Federal Program Name: Shuttered Venue Operators Grant Assistance Listing Number: 59.075 Federal Award Identification Number and Year: SBAHQ21SV005145 2022 Award Period: 7/17/2021 ? 12/31/2021 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria or specific requirement: The internal control procedures state the CEO/Executive Artistic Director approves invoices. Condition: From two separate testing populations, three of eight and twelve of forty testing selections did not show evidence of approval by the CEO/Executive Artistic Director. Questioned costs: Questioned costs from unapproved invoices totaled $1,508 and $6,569, respectively. Context: From two separate testing populations, three of eight and twelve of forty testing selections did not show evidence of approval by the CEO/Executive Artistic Director. Cause: Invoices were paid without evidence of approval by the CEO/Executive Artistic Director. Effect: Unauthorized invoices could be paid. Repeat Finding: No Recommendation: We recommend all invoices show evidence of approval by the CEO/Executive Artistic Director prior to payment. Views of responsible officials: There is no disagreement with the audit finding.
2022 ? 004 Federal Agency: Small Business Administration Federal Program Name: Shuttered Venue Operators Grant Assistance Listing Number: 59.075 Federal Award Identification Number and Year: SBAHQ21SV005145 2022 Award Period: 7/17/2021 ? 12/31/2021 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria or specific requirement: The Compliance Supplement states grantees are generally encouraged to use funds to reimburse or pay for ordinary and necessary business expenses to reopen or to keep open a business that was shuttered during the COVID-19 pandemic. Condition: One of the forty items tested was a personal expense of the CEO/Executive Artistic Director that was charged on his company credit card and recorded to an expense account of the company. Questioned costs: $156. Context: One of the forty items tested was a personal expense of the CEO/Executive Artistic Director that was charged on his company credit card and recorded to an expense account of the company. Cause: A company credit card was used for personal expenses and recorded to a company expense account by finance personnel. Effect: The company may be paying for personal expenses of its employees. Repeat Finding: No Recommendation: We recommend company credit cards are not used for personal expenses. If a company credit card is used in error, the transaction should be recorded to a liability account to ensure reimbursement from the employee. Views of responsible officials: There is no disagreement with the audit finding.