FAC Explorer

Finding 513579 (2024-001)

Significant Deficiency
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2024-12-09
Audit: 331473
Organization: Independent School District No. 508 (MN)
Auditor: Abdo LLP

AI Summary

  • Core Issue: The District is missing key documentation for pay raises and eligibility reviews for free and reduced lunch applications.
  • Impacted Requirements: Documentation for pay increases and signed approvals for online applications must be maintained to ensure compliance.
  • Recommended Follow-Up: Obtain and file proper documentation for pay raises and ensure signatures are collected for all online application reviews.

Finding Text

Supporting Documentation US Department of Agriculture – Child Nutrition Cluster Condition: During our audit, it was noted that the District lacked documentation for pay raises, and documentation of eligibility for free and reduced lunch online applications. Criteria: Documentation of pay increases and contracts should remain on file. The District’s online applications should have a signed approval that they were being reviewed for eligibility of free or reduced lunches. Cause: Proper documentation was not received or kept on file. Effect:Lack of proper payroll documents obtained can result in improper pay. Lack of documenting review of online applications can result in improper approval of ineligible students to free or reduced lunches. Recommendation:We recommend proper backup documentation to pay increases and contracts be obtained. We also recommend that the management obtains proper signatures of review on online applications that were approved or denied. We also recommend proper backup documentation to pay increases and contracts be obtained. Management Response: Proper documentation will be kept on file.

Corrective Action Plan

Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. 2. Actions Planned in Response to Finding: The District will obtain proper documentation to pay increases and online food service applications. 3. Official Responsible for Ensuring CAP: Megan Gracia, Business Manager, is the official responsible for ensuring corrective action for compliance. 4. Planned Completion Date for CAP: The planned completion date is June 30, 2025. 5. Plan to Monitor Completion of CAP: The School Board of ISD No. 508 will be monitoring this corrective action plan.

Categories

Eligibility School Nutrition Programs

Other Findings in this Audit

  • 513580 2024-001
    Significant Deficiency
  • 513581 2024-001
    Significant Deficiency
  • 513582 2024-001
    Significant Deficiency
  • 1090021 2024-001
    Significant Deficiency
  • 1090022 2024-001
    Significant Deficiency
  • 1090023 2024-001
    Significant Deficiency
  • 1090024 2024-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $640,055
84.027 Special Education Grants to States $361,553
84.010 Title I Grants to Local Educational Agencies $285,552
10.553 School Breakfast Program $200,813
84.425 Pandemic Ebt Administrative Costs $199,225
10.555 Noncash - Commodity Supplemental Food Program $144,361
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $46,047
84.173 Special Education Preschool Grants $33,867
84.365 English Language Acquisition State Grants $20,544
84.424 Student Support and Academic Enrichment Program $16,984
84.048 Career and Technical Education -- Basic Grants to States $15,437
84.181 Special Education-Grants for Infants and Families $10,922
10.185 Local Food for Schools Cooperative Agreement Program $10,000
10.649 Pandemic Ebt Administrative Costs $3,256
10.556 Special Milk Program for Children $1,829
84.425 Education Stabilization Fund $450