FAC Explorer

Finding 513073 (2024-003)

Significant Deficiency Repeat Finding
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2024-12-05
Audit: 330993
Organization: Lincoln University (MO)
Auditor: Forvis Mazars LLP

AI Summary

  • Issue: Incorrect calculations for the return of Title IV funds were identified in the Financial Aid department.
  • Requirements Impacted: Compliance with 34 CFR Sections 668.22 (a) regarding the return of funds.
  • Follow-Up: The Financial Aid department needs to overhaul its processes and controls to ensure accurate and timely calculations for returning funds.

Finding Text

Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2021-2022 Criteria or Specific Requirement – Special Tests: Return of Title IV Funds34 CFR Sections 668.22 (a) Condition – Return of Title IV funds calculations were incorrectly performed during the year. Questioned costs – None Context – Out of a population of 56 student accounts requiring return of Title IV funds, a sample of 9 was selected for testing. Our sample was not and was not intended to be statistically valid. 2 of the calculations were performed incorrectly. Effect – Refund calculations completed were not correct and funds were not remitted to the Department of Education properly. Cause – The Financial Aid department does not have adequate processes and controls around return of funds to ensure calculations are accurate and return of funds are timely. Identification as a Repeat Finding - Repeat finding, 2023-003 Recommendation – The Financial Aid department should review processes and controls around return of title IV funds and consider substantial changes to address this recurring finding.

Corrective Action Plan

Finding 2024-003 A plan has been developed to take corrective action regarding finding 2024-003 in our audit for the year ended June 30, 2024. Condition: Return of Title IV funds calculations were incorrectly performed during the year. Cause: The Financial Aid department does not have adequate processes and controls around return of funds to ensure calculations are accurate and return of funds are timely. Effect: Refund calculations completed were not correct and funds were not remitted to the Department of Education properly. Corrective Action Plan (CAP) and Anticipated Completion Date: This is the result of dates being entered into multiple departmental screens and a mismatch occurred. With the recent reorganization of the Registrar and Student Financial Services now combined with Admissions into a new Enrollment Management unit, greater coordination and control is gained and will improve reporting. The Registrar and Director of Student Financial Aid will oversee these changes under the direction of the Executive Director for Enrollment Management. This will be completed asap during Fiscal Year 2025 but no later than June 30, 2025. Responsible Party for Implementing CAP: Executive Director for Enrollment Management

Categories

Student Financial Aid Matching / Level of Effort / Earmarking Special Tests & Provisions

Other Findings in this Audit

  • 513071 2024-001
    Significant Deficiency Repeat
  • 513072 2024-002
    Significant Deficiency
  • 513074 2024-001
    Significant Deficiency Repeat
  • 513075 2024-002
    Significant Deficiency
  • 513076 2024-003
    Significant Deficiency Repeat
  • 1089513 2024-001
    Significant Deficiency Repeat
  • 1089514 2024-002
    Significant Deficiency
  • 1089515 2024-003
    Significant Deficiency Repeat
  • 1089516 2024-001
    Significant Deficiency Repeat
  • 1089517 2024-002
    Significant Deficiency
  • 1089518 2024-003
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $6.61M
84.063 Federal Pell Grant Program $5.08M
10.205 Payments to 1890 Land-Grant Colleges and Tuskegee University $3.38M
84.031 Higher Education Institutional Aid $2.98M
10.512 Extension Services at 1890 Colleges and Tuskegee University, West Virginia State College, and Central State University $2.22M
21.027 Coronavirus State and Local Fiscal Recovery Funds $1.54M
11.028 Connecting Minority Communities Pilot Program $1.11M
10.937 Partnerships for Climate-Smart Commodities $931,986
10.524 Scholarships for Students at 1890 Institutions $625,480
10.237 From Learning to Leading: Cultivating the Next Generation of Diverse Food and Agriculture Professionals $476,827
84.002 Adult Education - Basic Grants to States $466,484
93.569 Community Services Block Grant $316,586
10.307 Organic Agriculture Research and Extension Initiative $238,729
43.008 Office of Stem Engagement (ostem) $171,755
81.049 Office of Science Financial Assistance Program $140,728
84.425 Education Stabilization Fund $133,420
10.303 Integrated Programs $118,133
84.007 Federal Supplemental Educational Opportunity Grants $116,571
16.525 Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus $103,733
10.500 Cooperative Extension Service $103,708
10.514 Expanded Food and Nutrition Education Program $95,158
84.033 Federal Work-Study Program $92,591
10.912 Environmental Quality Incentives Program $87,644
93.136 Injury Prevention and Control Research and State and Community Based Programs $83,948
10.443 Outreach and Assistance for Socially Disadvantaged and Veteran Farmers and Ranchers $83,883
66.436 Surveys, Studies, Investigations, Demonstrations, and Training Grants and Cooperative Agreements - Section 104(b)(3) of the Clean Water Act $83,065
10.309 Specialty Crop Research Initiative $77,709
10.202 Cooperative Forestry Research $77,627
10.229 Extension Collaborative on Immunization Teaching & Engagement $74,797
47.076 Stem Education (formerly Education and Human Resources) $68,305
47.041 Engineering $68,046
10.147 Outreach Education and Technical Assistance $66,392
10.311 Beginning Farmer and Rancher Development Program $66,027
47.070 Computer and Information Science and Engineering $62,567
66.460 Nonpoint Source Implementation Grants $48,903
59.037 Small Business Development Centers $43,825
12.630 Basic, Applied, and Advanced Research in Science and Engineering $40,328
10.523 Centers of Excellence at 1890 Institutions $37,314
10.025 Plant and Animal Disease, Pest Control, and Animal Care $34,933
10.520 Agriculture Risk Management Education Partnerships Competitive Grants Program $28,541
10.216 1890 Institution Capacity Building Grants $23,838
10.328 Food Safety Outreach Program $17,939
47.074 Biological Sciences $17,640
81.087 Renewable Energy Research and Development $16,467
84.048 Career and Technical Education -- Basic Grants to States $15,690
47.049 Mathematical and Physical Sciences $15,068
93.137 Community Programs to Improve Minority Health Grant Program $12,747
10.935 Urban Agriculture and Innovative Production $9,721
10.515 Renewable Resources Extension Act $6,700
10.310 Agriculture and Food Research Initiative (afri) $3,097
47.084 Nsf Technology, Innovation, and Partnerships $2,486
10.902 Soil and Water Conservation $127
10.186 Regional Food Business Centers $47
10.170 Specialty Crop Block Grant Program - Farm Bill $14
10.215 Sustainable Agriculture Research and Education $-3,043