Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2022-2023
Criteria or Specific Requirement – Special Tests: Enrollment Reporting34 CFR Sections 690.83 (b)(2) and 685.309
Condition – Out of 40 students tested, there were 39 students with enrollment status changes during the year that were not communicated to the National Student Loan Data System (NSLDS) or were incorrectly reported.
Questioned costs – None
Context – Out of a population of 951 student enrollment status changes requiring notification transmitted to NSLDS, a sample of 40 student enrollment status changes was selected for testing. Our sample was not and was not intended to be statistically valid. Six student enrollment changes were not reported to NSLDS timely. Five student enrollment changes were not reported with the correct effective date. Five student enrollment changes were not reported with the correct status. Fifty three student program lengths, program begin dates, program enrollment dates, program enrollment status, majors, or CIP codes were incorrectly reported. Four address changes were incorrectly reported.
Effect – NSLDS was not properly notified of student enrollment status changes of Direct Loan and Pell Grant recipients.
Cause – The Registrar’s Office and the Enrollment Services Technical Coordinator do not have adequate processes and controls around enrollment reporting to ensure reporting is accurate and timely.
Identification as a Repeat Finding - Repeat finding, 2023-002
Recommendation – The Registrar’s Office and the Enrollment Services Technical Coordinator should review processes and controls around enrollment reporting and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2022-2023
Criteria or Specific Requirement – Reporting: Financial Reporting34 CFR Section 690.83
Condition – Out of 25 students tested, there were 16 students with Pell and Direct Loan attributes incorrectly reported to COD.
Questioned costs – None
Context – Out of a population of 1,078 students receiving Pell or Direct Loans and requiring reporting to COD, a sample of 25 students were selected for testing. Our sample was not and was not intended to be statistically valid. The enrollment date for 15 students, the academic start date for 1 student, the academic end date for 19 students, and the disbursement date for 4 students receiving Pell did not agree to the dates reported to COD. The academic start date for 2 students, the academic end date for 24 students, and the disbursement date for 1 student receiving Direct Loans did not agree to the dates reported to COD. The CPS transaction code for one student did not agree to the code per COD.
Effect – COD reporting was not properly completed for Direct Loan and Pell Grant recipients.
Cause – The Financial Aid department does not have adequate processes and controls around return of funds to ensure reporting to COD is accurate.
Identification as a Repeat Finding - Not a repeat finding
Recommendation – The Financial Aid department should review processes and controls around COD reporting and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2021-2022
Criteria or Specific Requirement – Special Tests: Return of Title IV Funds34 CFR Sections 668.22 (a)
Condition – Return of Title IV funds calculations were incorrectly performed during the year.
Questioned costs – None
Context – Out of a population of 56 student accounts requiring return of Title IV funds, a sample of 9 was selected for testing. Our sample was not and was not intended to be statistically valid. 2 of the calculations were performed incorrectly.
Effect – Refund calculations completed were not correct and funds were not remitted to the Department of Education properly.
Cause – The Financial Aid department does not have adequate processes and controls around return of funds to ensure calculations are accurate and return of funds are timely.
Identification as a Repeat Finding - Repeat finding, 2023-003
Recommendation – The Financial Aid department should review processes and controls around return of title IV funds and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2022-2023
Criteria or Specific Requirement – Special Tests: Enrollment Reporting34 CFR Sections 690.83 (b)(2) and 685.309
Condition – Out of 40 students tested, there were 39 students with enrollment status changes during the year that were not communicated to the National Student Loan Data System (NSLDS) or were incorrectly reported.
Questioned costs – None
Context – Out of a population of 951 student enrollment status changes requiring notification transmitted to NSLDS, a sample of 40 student enrollment status changes was selected for testing. Our sample was not and was not intended to be statistically valid. Six student enrollment changes were not reported to NSLDS timely. Five student enrollment changes were not reported with the correct effective date. Five student enrollment changes were not reported with the correct status. Fifty three student program lengths, program begin dates, program enrollment dates, program enrollment status, majors, or CIP codes were incorrectly reported. Four address changes were incorrectly reported.
Effect – NSLDS was not properly notified of student enrollment status changes of Direct Loan and Pell Grant recipients.
Cause – The Registrar’s Office and the Enrollment Services Technical Coordinator do not have adequate processes and controls around enrollment reporting to ensure reporting is accurate and timely.
Identification as a Repeat Finding - Repeat finding, 2023-002
Recommendation – The Registrar’s Office and the Enrollment Services Technical Coordinator should review processes and controls around enrollment reporting and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2022-2023
Criteria or Specific Requirement – Reporting: Financial Reporting34 CFR Section 690.83
Condition – Out of 25 students tested, there were 16 students with Pell and Direct Loan attributes incorrectly reported to COD.
Questioned costs – None
Context – Out of a population of 1,078 students receiving Pell or Direct Loans and requiring reporting to COD, a sample of 25 students were selected for testing. Our sample was not and was not intended to be statistically valid. The enrollment date for 15 students, the academic start date for 1 student, the academic end date for 19 students, and the disbursement date for 4 students receiving Pell did not agree to the dates reported to COD. The academic start date for 2 students, the academic end date for 24 students, and the disbursement date for 1 student receiving Direct Loans did not agree to the dates reported to COD. The CPS transaction code for one student did not agree to the code per COD.
Effect – COD reporting was not properly completed for Direct Loan and Pell Grant recipients.
Cause – The Financial Aid department does not have adequate processes and controls around return of funds to ensure reporting to COD is accurate.
Identification as a Repeat Finding - Not a repeat finding
Recommendation – The Financial Aid department should review processes and controls around COD reporting and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2021-2022
Criteria or Specific Requirement – Special Tests: Return of Title IV Funds34 CFR Sections 668.22 (a)
Condition – Return of Title IV funds calculations were incorrectly performed during the year.
Questioned costs – None
Context – Out of a population of 56 student accounts requiring return of Title IV funds, a sample of 9 was selected for testing. Our sample was not and was not intended to be statistically valid. 2 of the calculations were performed incorrectly.
Effect – Refund calculations completed were not correct and funds were not remitted to the Department of Education properly.
Cause – The Financial Aid department does not have adequate processes and controls around return of funds to ensure calculations are accurate and return of funds are timely.
Identification as a Repeat Finding - Repeat finding, 2023-003
Recommendation – The Financial Aid department should review processes and controls around return of title IV funds and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2022-2023
Criteria or Specific Requirement – Special Tests: Enrollment Reporting34 CFR Sections 690.83 (b)(2) and 685.309
Condition – Out of 40 students tested, there were 39 students with enrollment status changes during the year that were not communicated to the National Student Loan Data System (NSLDS) or were incorrectly reported.
Questioned costs – None
Context – Out of a population of 951 student enrollment status changes requiring notification transmitted to NSLDS, a sample of 40 student enrollment status changes was selected for testing. Our sample was not and was not intended to be statistically valid. Six student enrollment changes were not reported to NSLDS timely. Five student enrollment changes were not reported with the correct effective date. Five student enrollment changes were not reported with the correct status. Fifty three student program lengths, program begin dates, program enrollment dates, program enrollment status, majors, or CIP codes were incorrectly reported. Four address changes were incorrectly reported.
Effect – NSLDS was not properly notified of student enrollment status changes of Direct Loan and Pell Grant recipients.
Cause – The Registrar’s Office and the Enrollment Services Technical Coordinator do not have adequate processes and controls around enrollment reporting to ensure reporting is accurate and timely.
Identification as a Repeat Finding - Repeat finding, 2023-002
Recommendation – The Registrar’s Office and the Enrollment Services Technical Coordinator should review processes and controls around enrollment reporting and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2022-2023
Criteria or Specific Requirement – Reporting: Financial Reporting34 CFR Section 690.83
Condition – Out of 25 students tested, there were 16 students with Pell and Direct Loan attributes incorrectly reported to COD.
Questioned costs – None
Context – Out of a population of 1,078 students receiving Pell or Direct Loans and requiring reporting to COD, a sample of 25 students were selected for testing. Our sample was not and was not intended to be statistically valid. The enrollment date for 15 students, the academic start date for 1 student, the academic end date for 19 students, and the disbursement date for 4 students receiving Pell did not agree to the dates reported to COD. The academic start date for 2 students, the academic end date for 24 students, and the disbursement date for 1 student receiving Direct Loans did not agree to the dates reported to COD. The CPS transaction code for one student did not agree to the code per COD.
Effect – COD reporting was not properly completed for Direct Loan and Pell Grant recipients.
Cause – The Financial Aid department does not have adequate processes and controls around return of funds to ensure reporting to COD is accurate.
Identification as a Repeat Finding - Not a repeat finding
Recommendation – The Financial Aid department should review processes and controls around COD reporting and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2021-2022
Criteria or Specific Requirement – Special Tests: Return of Title IV Funds34 CFR Sections 668.22 (a)
Condition – Return of Title IV funds calculations were incorrectly performed during the year.
Questioned costs – None
Context – Out of a population of 56 student accounts requiring return of Title IV funds, a sample of 9 was selected for testing. Our sample was not and was not intended to be statistically valid. 2 of the calculations were performed incorrectly.
Effect – Refund calculations completed were not correct and funds were not remitted to the Department of Education properly.
Cause – The Financial Aid department does not have adequate processes and controls around return of funds to ensure calculations are accurate and return of funds are timely.
Identification as a Repeat Finding - Repeat finding, 2023-003
Recommendation – The Financial Aid department should review processes and controls around return of title IV funds and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2022-2023
Criteria or Specific Requirement – Special Tests: Enrollment Reporting34 CFR Sections 690.83 (b)(2) and 685.309
Condition – Out of 40 students tested, there were 39 students with enrollment status changes during the year that were not communicated to the National Student Loan Data System (NSLDS) or were incorrectly reported.
Questioned costs – None
Context – Out of a population of 951 student enrollment status changes requiring notification transmitted to NSLDS, a sample of 40 student enrollment status changes was selected for testing. Our sample was not and was not intended to be statistically valid. Six student enrollment changes were not reported to NSLDS timely. Five student enrollment changes were not reported with the correct effective date. Five student enrollment changes were not reported with the correct status. Fifty three student program lengths, program begin dates, program enrollment dates, program enrollment status, majors, or CIP codes were incorrectly reported. Four address changes were incorrectly reported.
Effect – NSLDS was not properly notified of student enrollment status changes of Direct Loan and Pell Grant recipients.
Cause – The Registrar’s Office and the Enrollment Services Technical Coordinator do not have adequate processes and controls around enrollment reporting to ensure reporting is accurate and timely.
Identification as a Repeat Finding - Repeat finding, 2023-002
Recommendation – The Registrar’s Office and the Enrollment Services Technical Coordinator should review processes and controls around enrollment reporting and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2022-2023
Criteria or Specific Requirement – Reporting: Financial Reporting34 CFR Section 690.83
Condition – Out of 25 students tested, there were 16 students with Pell and Direct Loan attributes incorrectly reported to COD.
Questioned costs – None
Context – Out of a population of 1,078 students receiving Pell or Direct Loans and requiring reporting to COD, a sample of 25 students were selected for testing. Our sample was not and was not intended to be statistically valid. The enrollment date for 15 students, the academic start date for 1 student, the academic end date for 19 students, and the disbursement date for 4 students receiving Pell did not agree to the dates reported to COD. The academic start date for 2 students, the academic end date for 24 students, and the disbursement date for 1 student receiving Direct Loans did not agree to the dates reported to COD. The CPS transaction code for one student did not agree to the code per COD.
Effect – COD reporting was not properly completed for Direct Loan and Pell Grant recipients.
Cause – The Financial Aid department does not have adequate processes and controls around return of funds to ensure reporting to COD is accurate.
Identification as a Repeat Finding - Not a repeat finding
Recommendation – The Financial Aid department should review processes and controls around COD reporting and consider substantial changes to address this recurring finding.
Student Financial Assistance Cluster, CFDA Number 84.268 Federal Direct Student Loans, CFDA Number 84.063 Federal Pell Grant Program, U.S. Department of Education Program Year 2021-2022
Criteria or Specific Requirement – Special Tests: Return of Title IV Funds34 CFR Sections 668.22 (a)
Condition – Return of Title IV funds calculations were incorrectly performed during the year.
Questioned costs – None
Context – Out of a population of 56 student accounts requiring return of Title IV funds, a sample of 9 was selected for testing. Our sample was not and was not intended to be statistically valid. 2 of the calculations were performed incorrectly.
Effect – Refund calculations completed were not correct and funds were not remitted to the Department of Education properly.
Cause – The Financial Aid department does not have adequate processes and controls around return of funds to ensure calculations are accurate and return of funds are timely.
Identification as a Repeat Finding - Repeat finding, 2023-003
Recommendation – The Financial Aid department should review processes and controls around return of title IV funds and consider substantial changes to address this recurring finding.