FAC Explorer

Finding 508342 (2021-006)

Significant Deficiency Repeat Finding
Requirement
E
Questioned Costs
-
Year
2021
Accepted
2024-11-19
Audit: 328912
Organization: Elle Foundation (LA)
Auditor: Luther Speight and Company CPAS

AI Summary

  • Core Issue: Inadequate case notes hindered verification of participant eligibility for the VA Supportive Services for Veteran Families Program.
  • Impacted Requirements: Missing proof of income and identification for four participants prevented confirmation of proper assistance.
  • Recommended Follow-Up: Implement improved record retention procedures to ensure all necessary documentation is maintained.

Finding Text

FINDING# 2021-006 – INADEQUATE CASE NOTES Title and Assistance Listing Number of Federal Program: 64.033 – VA Supportive Services for Veteran Families Program (SSVF) Federal Award Identification Number: 20-LA-207 Name of Federal Agency: U.S. Department of Veterans Affairs CRITERIA: The grant program requires participants to meet eligibility requirements for admittance into the federal program. CONDITION: We requested supporting documentation for ten selected participants to verify each selection met the eligibility requirements. We noted two participants did not have proof of income and two other participants did not have a DD-214 or a VA Identification card. We were also unable to verify the residence of four participants to vouch if they received the proper assistance. CAUSE: The Organization’s record retention procedures were not adequate. EFFECT: We were unable to verify if the participants received the proper assistance based on their residential status. QUESTIONED COSTS: Not Applicable RECOMMENDATION: We recommend that the Organization develop and implement improved record retention procedures. MANAGEMENT’S RESPONSE: See Management’s Corrective Action Plan on pages 31-32.

Corrective Action Plan

Corrective Action Planned: SSVF Policies and Procedure Guide will be updated at the agency CARF retreat to reflect the process of transactions related to SSVF and updated retention polices and documentation requirements. Contact Person: Cassandra Montgomery, Executive Director Anticipated Completion Date: All staff training was held on Wednesday, May 3, 2023 @11:00AM.

Categories

Eligibility

Other Findings in this Audit

  • 508339 2021-003
    Material Weakness Repeat
  • 508340 2021-004
    - Repeat
  • 508341 2021-005
    Significant Deficiency Repeat
  • 1084781 2021-003
    Material Weakness Repeat
  • 1084782 2021-004
    - Repeat
  • 1084783 2021-005
    Significant Deficiency Repeat
  • 1084784 2021-006
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
64.033 Va Supportive Services for Veteran Families Program $1.07M
93.623 Basic Center Grant $123,232
17.805 Homeless Veterans� Reintegration Program $91,465