Finding Text
FINDING# 2021-006 – INADEQUATE CASE NOTES
Title and Assistance Listing Number of Federal Program: 64.033 – VA Supportive Services for Veteran Families Program (SSVF)
Federal Award Identification Number: 20-LA-207
Name of Federal Agency: U.S. Department of Veterans Affairs
CRITERIA: The grant program requires participants to meet eligibility requirements for admittance into the federal program.
CONDITION: We requested supporting documentation for ten selected participants to verify each selection met the eligibility requirements. We noted two participants did not have proof of income and two other participants did not have a DD-214 or a VA Identification card. We were also unable to verify the residence of four participants to vouch if they received the proper assistance.
CAUSE: The Organization’s record retention procedures were not adequate.
EFFECT: We were unable to verify if the participants received the proper assistance based on their residential status.
QUESTIONED COSTS: Not Applicable
RECOMMENDATION: We recommend that the Organization develop and implement improved record retention procedures.
MANAGEMENT’S
RESPONSE: See Management’s Corrective Action Plan on pages 31-32.