FAC Explorer

Finding 504853 (2023-001)

Material Weakness
Requirement
I
Questioned Costs
-
Year
2023
Accepted
2024-11-07
Audit: 327591
Organization: Lorain County General Health District (OH)
Auditor: Keith Faber / Ohio Auditor of State

AI Summary

  • Core Issue: The District did not secure necessary documentation from contractors to prove proper procurement methods were followed.
  • Impacted Requirements: Contractors failed to obtain price quotes from multiple qualified sources, relying instead on outdated comparisons and negotiated rates.
  • Recommended Follow-Up: Ensure all contractors provide current documentation and adhere to procurement guidelines moving forward.

Finding Text

The District failed to obtain the proper documentation from the contractors for the subgrants showing that proper procurement methods were followed by Lorain/Medina Community Based Correctional Facility, The Road to Hope, Inc. and Avon Oaks Caring Community.  Due to a lack of control over procurement requirements the contractors did not obtain price or rate quotations from more than one qualified source, but based their purchases on past selections from a three-quote comparison in years past and negotiated contract rates below the market rate in accordance with the organization’s normal operating procedures.

Corrective Action Plan

Creation of new contract template with more details outlining partner responsibilities when expending federal funds. Fiscal staff working on federal grants will be required to read the Ohio Grants Administration Policies and Procedures manual. Policies will be supplemented with detailed procedures and provided to all staff both program and fiscal through the grants review group.

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 504854 2023-002
    Material Weakness
  • 1081295 2023-001
    Material Weakness
  • 1081296 2023-002
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
93.323 Covid-19 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $1.74M
10.557 Special Supplemental Nutrition Program for Women, Infants, and Children $1.17M
93.217 Family Planning_services $437,321
93.421 Strengthening Public Health Systems and Services Through National Partnerships to Improve and Protect the Nation’s Health $301,471
93.994 Maternal and Child Health Services Block Grant to the States $282,924
93.069 Public Health Emergency Preparedness $231,041
93.354 Public Health Emergency Response: Cooperative Agreement for Emergency Response: Public Health Crisis Response $183,581
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $160,388
93.136 Injury Prevention and Control Research and State and Community Based Programs $133,628
93.940 Hiv Prevention Activities_health Department Based $131,774
93.788 Opioid Str $81,502
20.600 State and Community Highway Safety $54,651
93.268 Covid-19 Immunization Cooperative Agreements $53,833
20.205 Highway Planning and Construction $49,655
93.967 Cdc's Collaboration with Academia to Strengthen Public Health $47,289
93.387 National and State Tobacco Control Program (b) $28,697
93.558 Temporary Assistance for Needy Families $26,129
66.472 Beach Monitoring and Notification Program Implementation Grants $22,402
93.945 Assistance Programs for Chronic Disease Prevention and Control $18,000