Audit 327591

FY End
2023-12-31
Total Expended
$5.15M
Findings
4
Programs
19
Year: 2023 Accepted: 2024-11-07

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
504853 2023-001 Material Weakness - I
504854 2023-002 Material Weakness - F
1081295 2023-001 Material Weakness - I
1081296 2023-002 Material Weakness - F

Programs

ALN Program Spent Major Findings
93.323 Covid-19 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $1.74M Yes 2
10.557 Special Supplemental Nutrition Program for Women, Infants, and Children $1.17M Yes 0
93.217 Family Planning_services $437,321 - 0
93.421 Strengthening Public Health Systems and Services Through National Partnerships to Improve and Protect the Nation’s Health $301,471 - 0
93.994 Maternal and Child Health Services Block Grant to the States $282,924 - 0
93.069 Public Health Emergency Preparedness $231,041 - 0
93.354 Public Health Emergency Response: Cooperative Agreement for Emergency Response: Public Health Crisis Response $183,581 - 0
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $160,388 - 0
93.136 Injury Prevention and Control Research and State and Community Based Programs $133,628 - 0
93.940 Hiv Prevention Activities_health Department Based $131,774 - 0
93.788 Opioid Str $81,502 - 0
20.600 State and Community Highway Safety $54,651 - 0
93.268 Covid-19 Immunization Cooperative Agreements $53,833 - 0
20.205 Highway Planning and Construction $49,655 - 0
93.967 Cdc's Collaboration with Academia to Strengthen Public Health $47,289 - 0
93.387 National and State Tobacco Control Program (b) $28,697 - 0
93.558 Temporary Assistance for Needy Families $26,129 - 0
66.472 Beach Monitoring and Notification Program Implementation Grants $22,402 - 0
93.945 Assistance Programs for Chronic Disease Prevention and Control $18,000 - 0

Contacts

Name Title Type
FCM4NMDNMH43 Debbie Chavez Auditee
4403226367 Brian McQuinn Auditor
No contacts on file

Notes to SEFA

Title: NOTE 1 – BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The District has elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance on several grants. In most cases, the District charged 3-percent for indirect costs on grants. The accompanying Schedule of Expenditures of Federal Awards (the Schedule) includes the federal award activity of Lorain County General Health District, dba Lorain County Public Health (the District) under programs of the federal government for the year ended December 31, 2023. The information on this Schedule is prepared in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the District.
Title: NOTE 4 - SUBRECIPIENTS Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The District has elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance on several grants. In most cases, the District charged 3-percent for indirect costs on grants. The District did not provide funds to subrecipients during the audit period.
Title: NOTE 5 - MATCHING REQUIREMENTS Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The District has elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance on several grants. In most cases, the District charged 3-percent for indirect costs on grants. Certain Federal programs require the District to contribute non-Federal funds (matching funds) to support the Federally-funded programs. The District has met its matching requirements. The Schedule does not include the expenditure of non-Federal matching funds.

Finding Details

The District failed to obtain the proper documentation from the contractors for the subgrants showing that proper procurement methods were followed by Lorain/Medina Community Based Correctional Facility, The Road to Hope, Inc. and Avon Oaks Caring Community.  Due to a lack of control over procurement requirements the contractors did not obtain price or rate quotations from more than one qualified source, but based their purchases on past selections from a three-quote comparison in years past and negotiated contract rates below the market rate in accordance with the organization’s normal operating procedures.
The District's contractors that carried out the Confinement Facilities subgrant (CF0123) and Congregate Living Settings subgrant (LV0123) purchased various equipment totaling $231,299 and $549,434, respectively, for a total amount of $780,733 with the COVID-19 Epidemiology and Laboratory Capacity for Infectious Disease (ELC) grant.  Due to deficiencies in inventory controls, the assets were not added to the District's inventory system.
The District failed to obtain the proper documentation from the contractors for the subgrants showing that proper procurement methods were followed by Lorain/Medina Community Based Correctional Facility, The Road to Hope, Inc. and Avon Oaks Caring Community.  Due to a lack of control over procurement requirements the contractors did not obtain price or rate quotations from more than one qualified source, but based their purchases on past selections from a three-quote comparison in years past and negotiated contract rates below the market rate in accordance with the organization’s normal operating procedures.
The District's contractors that carried out the Confinement Facilities subgrant (CF0123) and Congregate Living Settings subgrant (LV0123) purchased various equipment totaling $231,299 and $549,434, respectively, for a total amount of $780,733 with the COVID-19 Epidemiology and Laboratory Capacity for Infectious Disease (ELC) grant.  Due to deficiencies in inventory controls, the assets were not added to the District's inventory system.