FAC Explorer

Finding 503958 (2022-003)

Material Weakness Repeat Finding
Requirement
C
Questioned Costs
-
Year
2022
Accepted
2024-10-28
Audit: 326230
Organization: Cheyenne and Arapaho Tribes Department of Housing (OK)
Auditor: Malcolm Johnson Company P A

AI Summary

  • Core Issue: The Authority failed to make timely deposits and reconciliations for cash receipts, leading to unresolved discrepancies.
  • Impacted Requirements: Non-compliance with HUD requirements due to inadequate internal controls and staffing issues.
  • Recommended Follow-Up: Implement tenant software for accurate accounting of tenant balances to address these deficiencies.

Finding Text

2021-003 Condition: Deficiencies Noted in Maintenance of the Cash Receipts and Deposits and the Tenant Accounts Receivable During the review of twenty-five (25) Cash Receipts selected for audit, it was noted that the Authority did not make timely deposits and end of month reconciliations for all the receipts and deposits chosen. These deposit lags have created a reconciliation question for the fiscal year 2022. One receipt could not be reconciled to the bank statement. Assistance Listing #: 14.867 Questioned Costs: Undetermined Cause: The Authority’s deficiency stems from a lack of internal controls over tenant account and a loss of key personnel in this area. Effect: The Authority is not in compliance with numerous HUD requirements. Criteria: Annual Contributions Contracts Recommendation: We recommend that the Authority utilize the tenant software to properly account for tenant balances. Reply: Management agrees with the audit finding and the auditor’s recommendation. We will implement procedures and changes to ensure that this finding will be cleared by the subsequent fiscal year audit.

Corrective Action Plan

2022-003 Condition: Deficiencies Noted in Maintenance of the Cash Receipts and Deposits and the Tenant Accounts Receivable Steps to resolve: Management agrees with the audit finding and the auditor’s recommendation. We will implement procedures and changes to ensure that this finding will be cleared by the subsequent fiscal year audit. Individual responsible for correction: Mr. Damon Dunbar, Executive Director Timeframe: As of December 31, 2024

Categories

HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

  • 503956 2022-001
    Material Weakness Repeat
  • 503957 2022-002
    Material Weakness Repeat
  • 503959 2022-004
    Material Weakness Repeat
  • 503960 2022-005
    Material Weakness
  • 1080398 2022-001
    Material Weakness Repeat
  • 1080399 2022-002
    Material Weakness Repeat
  • 1080400 2022-003
    Material Weakness Repeat
  • 1080401 2022-004
    Material Weakness Repeat
  • 1080402 2022-005
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.867 Indian Housing Block Grants $377,184
21.019 Coronavirus Relief Fund $312,781
21.023 Emergency Rental Assistance Program $229,902