Finding Text
DOCUMENTATION OF ALLOWABLE EXPENSES. STATEMENT OF CRITERIA: MANAGEMENT IS REPONSIBLE FOR MAINTAINING DOCUMENTATION TO SUPPORT COMPLIANCE WITH ALLOWABLE EXPENDITURES PER APPLICABLE FEDERAL AWARDS. STATEMENT OF CONDITION: THE ORGANIZATION COULD NOT PROVIDE DOCUMENTATION , SPECIFICALLY A LEASE AGREEMENT TO SUPPORT COSTS CHARGED TO THE FEDERAL AWARD FOR A BRIDGES PARTICIPANT SELECTED FOR COMPLIANCE TESTING. STATEMENT OF CAUSE: LEASE AGREEMENTS FOR BRIDGES PARTICIPANTS ARE BETWEEN THE BRIDGES PARTICIPANT AND THE LANDLORD. DUE TO THE SEVERITY OF THE CLIENT POPULATION'S BEHAVIORAL HEALTH ISSUES , OFTEN THEY ARE RELUCTANT TO READILY PROVIDE DOCUMENTATION OF LEASE AGREEMENTS IN A TIMELY FASHION. THE LEASE WAS NOT PROPERLY FILED AS A RESULT. STATEMENT OF EFFECT: THE MONTHLY LEASE EXPENSE FOR ONE OF THE BRIDGES PARTICIPANTS COULD NOT BE VERIFIED WITH THE APPLICABLE LEASE AGREEMENT. RECOMMENDATION: MANAGEMENT SHOULD ROUTINELY FILE ALL LEASE AGREEMENTS FOR BRIDGES PARTICIPANTS TO ENSURE PROPER COMPLIANCE OVER BRIDGES REPORTING. MANAGEMENT RESPONSE: THE CFO HAS SET UP A SYSTEM WITHIN OUR LOCAL SHAREPOINT SITE THAT WILL AFFORD BRIDGES LIAISONS THE ABILITY TO SCAN AND UPLOAD ALL REQUIRED SUPPORTING DOCUMENTS TO A CENTRALIZED SITE ACCESSIBLE TO THE FISCAL DEPARTMENT. PAYMENTS WILL NOT BE MADE ON ANY NEW LEASE UNTIL ALL SUPPORTING DOCUMENTS ARE PRESENT.