U.S. Department of Interior
Bureau of Indian Affairs Facilities Operations and Maintenance – CFDA No. 15.048
2020-007 Reporting
Recommendation: CLA recommend that ASRWSS policies & procedures are followed consistently. We also recommend that supporting documentation is maintained and properly documented.
Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Condition: Actual expenditures exceed budgeted amount for multiple cost items.
Action taken in response to finding: During FY 2019 the organization began to expand and increase staff, which increased the operational costs that were exceeded. With the currently established organization, budgets are better developed based on actual costs from the previous year rather than estimated costs. If necessary expenditures exceed the budgeted line items, procedures have been developed to adjust the budget with the in-house financial staff in a timely manner. The General Manager prepares the budget adjustments using a spreadsheet that is documented with an approved signature, and the Finance Officer reviews and records the adjustments into the accounting software.
Name(s) of the contact person(s) responsible for corrective action: Ashleigh Weeks, General Manager, and Jodi Miller, Finance Officer
Planned completion date for corrective action plan: Complete