Finding 501049 (2023-003)

Significant Deficiency Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-09-30

AI Summary

  • Core Issue: The 2022 SEFA was understated by $146,051 due to improper classification of Federal expenditures.
  • Impacted Requirements: Compliance with 2 CFR Section 200.508 (b) for accurate financial statements, including the SEFA.
  • Recommended Follow-Up: Management should establish procedures to ensure Federal expenditures are clearly segregated for accurate SEFA preparation.

Finding Text

Finding 2023-003: Error in the 2022 SEFA (Significant Deficiency) Information on the Federal Programs: Both Major Programs Criteria or Specific Requirement: In accordance with 2 CFR Section 200.508 (b), an entity is required to prepare appropriate financial statements, including the Schedule of Expenditures of Federal Awards (SEFA). Condition: Management noted that the 2022 SEFA was understated by $146,051. No issues were noted during the audit regarding the 2023 expenditures reported on the SEFA for the year ended December 31, 2023. Therefore, this compliance finding is not considered to be a material weakness. Cause: While the total expenses reported in the 2022 financial statements was correct, $146,051 of the Federal expenditures were not clearly or properly classified as Federal in the 2022 general ledger. As a result, expenses totaling $146,051 were not included on the 2022 SEFA. Effect or Potential Effect: As a result of the understatement of expenditures reported on the 2022 SEFA, a material misstatement of the 2022 financial statements occurred. In addition, the 2023 SEFA includes the unreported 2022 costs of $146,051. Questioned Costs: None. Repeat Finding: See Finding 2022-006. Recommendation: We recommend that management implement procedures to easily segregate Federal expenditures so that an accurate SEFA can be prepared on a consistent basis.

Corrective Action Plan

Views of Responsible Officials and Action Taken: FCE agrees with the finding and has implemented a corrective action plan that requires the accounting and reporting to be performed by an outside CPA firm with expertise in accrual basis accounting, cost allocation and grant accounting concepts. During FCE’s monthly financial review, we examine each grant/class level in QB, ensuring that expenses are properly charged to the correct grant in the correct period of performance.

Categories

Reporting Material Weakness Significant Deficiency

Other Findings in this Audit

  • 501050 2023-004
    Significant Deficiency Repeat
  • 501051 2023-005
    Significant Deficiency Repeat
  • 501052 2023-003
    Significant Deficiency Repeat
  • 501053 2023-004
    Significant Deficiency Repeat
  • 501054 2023-005
    Significant Deficiency Repeat
  • 1077491 2023-003
    Significant Deficiency Repeat
  • 1077492 2023-004
    Significant Deficiency Repeat
  • 1077493 2023-005
    Significant Deficiency Repeat
  • 1077494 2023-003
    Significant Deficiency Repeat
  • 1077495 2023-004
    Significant Deficiency Repeat
  • 1077496 2023-005
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
19.040 Public Diplomacy Programs $870,811
19.900 Aeeca/esf Pd Programs $654,832