Recommendation: We recommend that the Organization’s procurement policy is followed and that procurement procedures are documented, reviewed and approved.
Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Action planned in response to finding:
We will review our current policies and procedures in these areas to determine if any changes should be implemented.
We will ensure staff responsible for procurement of goods and services are familiar with applicable federal and state laws and policies for awarding and executing contracts.
We are deeply committed to the continuous improvement of our purchasing policies and procedures to uphold the highest standards of transparency and accountability. In this regard, procurement policy will be updated to comply with the Uniform Guidance for federal awards. Furthermore, to strengthen our oversight of sole-source contracts awarded with program and non-program funds, we will introduce stringent measures requiring thorough documentation of the vendor’s or contractor’s qualifications.
Name(s) of the contact person(s) responsible for corrective action: Department Head, Jan Warren/Amber Henderson (Compliance), Haydee Hill (CFO), Sharon Brown (CEO).
Planned completion date for corrective action plan: 12/31/2024