Finding 499361 (2023-002)

2023-002 – HQS Enforcement – Control and compliance U.S. Department of Housing and Urban Development 14.871 – Section 8 Housing Choice Vouchers Condition: During review of the Housing Choice Voucher program, RBT noted that the Authority was not appropriately maintaining the listing of failed inspections to ensure follow up in accordance with HQS Enforcement. RBT also noted that the Authority was not indicating pass or fail on HQS inspections and therefore not performing reinspections. Criteria: As a condition of receiving federal awards, the PHA agrees to comply with laws, regulations, and the provisions of grant agreements and contracts, and to also maintain internal controls to provide reasonable assurance of compliance with these requirements. Cause: The Authority does not maintain a listing of failed HQS inspections to ensure proper HQS Enforcement. The Authority does not fail HQS inspections with deficiencies. Effect: Potential noncompliance if a control is missed. Questioned Costs: None identified. Perspective: This is a systemic issue. Repeat Finding: Not a repeat finding. Recommendation: We recommend that the Authority establish a weekly/monthly list for the Housing Coordinators to use during the HQS inspection process to ensure all failed inspections are followed up and corrected timely. The list should be signed or initialed by the representative weekly/monthly to track and maintain the status of all HQS inspections. This checklist will serve as documentation that all HQS have been met. We recommend that the Authority indicate pass/fail on all HQS inspections and perform reinspections upon fail result with deficiencies. Auditee’s Response: See corrective action plan.