Core Issue: The organization lacks proper documentation for monitoring subrecipients.
Impacted Requirements: Annual site visits, debarment checks, and financial statement reviews are not documented.
Recommended Follow-Up: Formalize the monitoring process for subrecipients to ensure compliance.
Finding Text
Department Program Name and Agreement Number
Department of Treasury 21.027 Coronavirus state and local fiscal recovery funds
Criteria
The Organization is responsible for monitoring subrecipients.
Conditions and Context
The organization did not have proper documentation of annual site visits, debarment and review of subrecipient financial statements.
Effect
The Organization did not have proper documentation or processes in place to ensure subrecipients were monitored.
Recommendation
We recommend the organization formalize the process of subrecipients.
Corrective Action Plan
Annual site visits and initial checks for debarment prior to engaging in contracts with subrecipients were completed, they were not adequately documented. The Maine AFL-CIO will formalize a process for annual site visits, document those and include a process to review subrecipient financial statements more closely. We closely review all invoices received from subrecipients and we are working very closely with subrecipient organizations in a way that makes it clear that organizations are using funds in compliance with the Federal awards. Maine AFL-CIO staff and the Project Manager routinely collaborates with and oversees the work of subrecipient organizations.