Finding 49807 (2022-003)

Finding 2022-003: Reportable Finding Considered a Significant Deficiency ? Lack of eligibility documentation Criteria: According to the grant agreement, all individuals receiving benefits under this award must meet certain requirements to be eligible for this support. The auditee is responsible for determining each individual?s eligibility and maintaining documentation of this determination. Condition: During our testing of eligibility requirements, the auditee was unable to locate and provide the requested support for a number of selected individuals and therefore we were unable to determine that the eligibility requirements set forth in the grant agreement had been met for those individuals. Cause: Shelter House utilizes a number of different shelter locations and physical documentation is maintained at each of these various locations with different staff and different filing procedures making locating each individual document difficult. Effect: We were unable to test if all selected recipients met the proper eligibility requirements as this documentation was unable to be located and provided to us during the course of the audit. Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Organization establish uniform policies for documentation of eligibility requirements and document retention across all shelter locations.