FAC Explorer

Finding 497510 (2023-003)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-09-20
Audit: 320262
Organization: Lifewire (WA)
Auditor: Bdo USA PC

AI Summary

  • Core Issue: LifeWire failed to provide documentation showing that reports were reviewed before submission.
  • Impacted Requirements: Federal guidelines require verifiable controls over submitted reports to ensure accuracy.
  • Recommended Follow-Up: LifeWire should enhance controls to document the review and approval process for all reports.

Finding Text

Federal Agencies: Department of Housing and Urban Development Federal Assistance Listing Numbers: 14.251 Program: Economic Development Initiative, Community Project Funding, and Miscellaneous Grants Award/Pass-Through Entity Identifying Numbers: B-22-CP-WA-0956 Criteria: Recipients of federal awards must establish verifiable controls over reports that are prepared and submitted. Condition: For all four performance and financial reports submitted in relation to 2023 activity (two performance, and two financial), appropriate documentation was not available to evidence review of the reports prior to submission. Cause: While LifeWire has a policy in place that requires approval of reports prior to submission, proper documentation to support the policy was not available. Effect or Potential Effect: Reports could be submitted that are inaccurate or incomplete. Questioned Costs: None. Context: There were two performance reports submitted and two financial reports submitted. All four reports were tested. This is a condition identified per review of LifeWire’s compliance with specified requirements not using a statistically valid sample. Identification as a Repeat Finding: Not a repeat finding. Recommendation: We recommend that LifeWire implement controls to ensure proper documentation of review and approval of reports. Views of Responsible Officials: Management agrees with the finding that review and approval of reports was not maintained during the period under audit. Management has modified policies and procedures to maintain support for the control process.

Corrective Action Plan

o As of September 9, 2024, all outstanding required semiannual reports have been drafted by the Controller, approved by the Co-ED of Organizational Operations and submitted to HUD. All future required HUD reporting will be drafted by the Controller, reviewed and approved by the Co-ED of Organizational Operations, and subsequently submitted by the Controller by stated deadlines. Submitted reports will be filed and maintained appropriately. o On June 6, 2024 LifeWire requested to begin the close out process for this grant and is awaiting further instruction from HUD. When the close-out process is completed, no further reporting will be required for this grant. o Name of Responsible Individual: Jeannette Biffle, Controller

Categories

Subrecipient Monitoring

Other Findings in this Audit

  • 497504 2023-001
    Significant Deficiency
  • 497505 2023-002
    Material Weakness
  • 497506 2023-002
    Material Weakness
  • 497507 2023-002
    Material Weakness
  • 497508 2023-002
    Material Weakness
  • 497509 2023-002
    Material Weakness
  • 497511 2023-004
    Significant Deficiency
  • 497512 2023-004
    Significant Deficiency
  • 497513 2023-004
    Significant Deficiency
  • 497514 2023-004
    Significant Deficiency
  • 497515 2023-004
    Significant Deficiency
  • 497516 2023-005
    Significant Deficiency
  • 497517 2023-005
    Significant Deficiency
  • 497518 2023-005
    Significant Deficiency
  • 497519 2023-005
    Significant Deficiency
  • 497520 2023-005
    Significant Deficiency
  • 1073946 2023-001
    Significant Deficiency
  • 1073947 2023-002
    Material Weakness
  • 1073948 2023-002
    Material Weakness
  • 1073949 2023-002
    Material Weakness
  • 1073950 2023-002
    Material Weakness
  • 1073951 2023-002
    Material Weakness
  • 1073952 2023-003
    Significant Deficiency
  • 1073953 2023-004
    Significant Deficiency
  • 1073954 2023-004
    Significant Deficiency
  • 1073955 2023-004
    Significant Deficiency
  • 1073956 2023-004
    Significant Deficiency
  • 1073957 2023-004
    Significant Deficiency
  • 1073958 2023-005
    Significant Deficiency
  • 1073959 2023-005
    Significant Deficiency
  • 1073960 2023-005
    Significant Deficiency
  • 1073961 2023-005
    Significant Deficiency
  • 1073962 2023-005
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.239 Home Investment Partnerships Program $1.91M
14.251 Economic Development Initiative, Community Project Funding, and Miscellaneous Grants $1.00M
16.524 Legal Assistance for Victims $179,465
16.575 Crime Victim Assistance $139,026
16.736 Transitional Housing Assistance for Victims of Domestic Violence, Dating Violence, Stalking, Or Sexual Assault $116,064
21.027 Coronavirus State and Local Fiscal Recovery Funds $74,075
14.231 Emergency Solutions Grant Program $48,600
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $26,022
14.267 Continuum of Care Program $16,165
14.218 Community Development Block Grants/entitlement Grants $7,060