Finding #2023-001- Segregation of Duties
Condition: The available office staff precludes a proper segregation of duties in the control areas reviewed.
Criteria: Segregation of duties is an aspect of internal control intended to prevent or decrease opportunities of intentional and unintentional errors and fraud. Duties and responsibilities are properly segregated if no single individual either has control over all phases of a transaction or can both make and conceal an error, whether such error is intentional or unintentional.
Cause: Limited number of personnel.
Effect: Errors or intentional fraud could occur and not be detected timely by other employees in the normal course of their responsibilities because of the lack of segregation of duties.
Recommendation: We recommend that the City consider the benefits of implementing additional policies and procedures to address key controls related to its significant transaction cycles as noted.
Response: We agree with the finding but do not believe it is cost-effective to increase the office staff in an attempt to bring about a more effective segregation of duties.
Contact Person: David Kurihara, Clerk/Treasurer
Anticipated
Completion: Not Applicable