FAC Explorer

Finding 496649 (2023-003)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2023
Accepted
2024-09-12
Audit: 319441
Organization: Valencia Shelter for Victims of Domestic Violence (NM)
Auditor: Hinkle + Landers

AI Summary

  • Answer: VSS's internal controls for documenting approval of allowable costs are inadequate or not functioning properly.
  • Trend: This issue indicates a potential pattern of control weaknesses that could affect compliance and financial accuracy.
  • List: Recommend reviewing and strengthening internal controls to ensure proper documentation and approval processes are in place.

Finding Text

Condition During our testing, we noted VSS’s internal controls were not sufficient or were not operating as designed in order to document approval of allowable costs principals.

Corrective Action Plan

VSS has already updated its financial policies to include electronic approval of expenditures through Bill.com. Bill.com was established for accounts payables mid FY 2024-FY 2025 for credit card payments. VSS has added Bill.com Accounts Payable and credit card services to include approvals required per grant and department.

Categories

Allowable Costs / Cost Principles Internal Control / Segregation of Duties

Other Findings in this Audit

  • 496648 2023-002
    Material Weakness Repeat
  • 496650 2023-004
    Material Weakness Repeat
  • 496651 2023-005
    Significant Deficiency Repeat
  • 496652 2023-006
    -
  • 1073090 2023-002
    Material Weakness Repeat
  • 1073091 2023-003
    Material Weakness Repeat
  • 1073092 2023-004
    Material Weakness Repeat
  • 1073093 2023-005
    Significant Deficiency Repeat
  • 1073094 2023-006
    -

Programs in Audit

ALN Program Name Expenditures
14.267 Continuum of Care Program $434,782
16.575 Crime Victim Assistance $221,266
14.231 Emergency Solutions Grant Program $134,382
99.671 Family Prevention Services Act $69,089
16.758 Improving the Investigation and Prosecution of Child Abuse and the Regional and Local Children's Advocacy Centers $58,257
16.017 Sexual Assault Services Formula Program $32,000
99.497 Family Violence Prevention Services Act Grant (arpa-Sa) $30,000