The Chosen Ones accounting department and Executive Director will develop processes and controls to monitor the receipt and spending of federal funds to ensure they are used within the grant requirements in a reasonable period in accordance with the contract. The Board of Directors and the Executive Director will have monthly meetings to discuss the timeliness of spending these funds awarded in advance and this meeting will be documented in the form of minutes. Actual spending and receipt of funds will be documented in the form of a worksheet which the Executive Director and accounting personnel will develop for the Board Members to review and make inquiries where needed for items of concern.