Finding 485730 (2023-002)

Cash at events is counted by two individuals when received and a record is made of the total receipts. The Athletic Director then counts the money, signs off that the initial count is accurate and places the money in the vault. Prior to deposit the funds are again counted by the business office for accuracy and deposited. Funds are never to remain in the building for more than 24 hours and are kept in our vault until depositing. The business manager and superintendent discuss all investments prior to action being taken and once completed the business manager provides a copy of the transaction to the superintendent for verification. Additionally, the superintendent will begin to sign off on journal entries and ACH transfers. We will explore ideas to address segregation of duties in our school lunch program. Overall, the District will continue to review its control procedures to obtain the maximum internal control possible under the circumstances.