Finding 480343 (2023-001)

-
Requirement
B
Questioned Costs
$1
Year
2023
Accepted
2024-08-04
Audit: 316598
Organization: Asi - Billings, Inc. (MN)

AI Summary

  • Issue: The Project incorrectly paid $535 in expenses for another project, violating compliance rules.
  • Requirements Impacted: Payments should only cover expenses directly related to the Project, not others under common management.
  • Recommended Follow-Up: Review invoices thoroughly before payment and remind accounts payable staff to ensure compliance.

Finding Text

FINDING 2023-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 Condition: In 2 of 25 cash disbursements tested, the Project paid the expense of another project under common management. Criteria: The Project should not pay the expenses of another project. Effect: The amount of expenses incorrectly paid was $535 out of a total sample of disbursements of $16,795. Context: A sample of disbursements was selected for testing of compliance. The test found two disbursements that were not in compliance. The non compliances had a financial effect outlined below. The details and results of the sample are as follows: Population - 224, $218,266; Sample - 25, $16,795; Not in Compliance - 2, $535; Questioned Costs - $535; Cause: The Project mistakenly paid two invoices of another project under common management. Recommendation: The Project should carefully review invoices before payment to make sure it only pays the proper amount. Views of Responsible Officials and Planned Corrective Actions: The Project agrees with the finding. The accounts payable staff will be reminded to be careful when entering invoices for payment. Total-Department of Housing and Urban Development - $535; Non-compliance code - R

Corrective Action Plan

ASI Billings, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: December 31, 2023; The findings from the December 31, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT - None, FINDINGS - FEDERAL AWARD PROGRAMS AUDIT - None; DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2023-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 In 2 of 25 cash disbursements tested, the Project paid the expense of another project under common management. Recommendation: The Project should carefully review invoices before payment to make sure it only pays the proper amount. Action Taken: The Project agrees with the finding. The accounts payable staff will be reminded to be careful when entering invoices for payment. The finding was corrected in January 2024. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.

Categories

Questioned Costs HUD Housing Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.239 Home Investment Partnerships Program $120,000
14.181 Supportive Housing for Persons with Disabilities $86,723