FAC Explorer

Finding 479394 (2022-005)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2024-07-25
Audit: 315892
Organization: Gloversville Housing Authority (RI)
Auditor: Marcum LLP

AI Summary

  • Core Issue: The Authority failed to provide necessary documentation for the SEMAP assessment, impacting the accuracy of performance ratings.
  • Impacted Requirements: Compliance with 24 CFR § 985, which mandates clear audit trails for quality control samples in Section 8 programs.
  • Recommended Follow-Up: Ensure proper documentation practices are established and maintained for future SEMAP assessments.

Finding Text

2022-005 – REPORTING: PERFORMANCE REPORTING Material Weakness/Material Noncompliance U.S. Department of Housing and Urban Development ALN #: 14.871/14.879 – Housing Voucher Cluster CRITERIA 24 CFR § 985 – The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. SEMAP also establishes a system for HUD to measure the Authority’s performance in key Section 8 program areas and to assign performance ratings. The method for selecting the Authority’s quality control sample must leave a clear audit trail that can be used to verify that the Authority’s quality control sample was drawn in an unbiased manner. CONDITION The Authority was not able to provide the supporting documentation used to conduct the SEMAP assessment. CAUSE The Authority did not prepare sufficient documentation to support the procedures and conclusions of their assessment. EFFECT The Authority incorrectly conducted the SEMAP certification and potentially incorrectly reported the performance rating. QUESTIONED COSTS None identified. CONTEXT The Authority conducts the SEMAP assessment on an annual basis. REPEAT FINDING Not a repeat finding. RECOMMENDATION The Authority should ensure that adequate supporting documentation is retained on a goforward basis. AUDITEE’S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.

Corrective Action Plan

2022-005 – REPORTING: PERFORMANCE REPORTING Material Weakness/Material Noncompliance Auditee’s Response and Planned Corrective Action The Authority hired a new Executive Director in November 2023. Under new management, the Authority provided training to necessary staff and will discuss with the third party management company to ensure compliance with 24 CFP 982.516 in the future. Planned Implementation Date of Corrective Action: Immediately Person Responsible for Corrective Action: Kayla Potter, Executive Director

Categories

HUD Housing Programs Material Weakness Reporting

Other Findings in this Audit

  • 479385 2022-003
    Material Weakness Repeat
  • 479386 2022-003
    Material Weakness Repeat
  • 479387 2022-003
    Material Weakness Repeat
  • 479388 2022-003
    Material Weakness Repeat
  • 479389 2022-004
    Material Weakness Repeat
  • 479390 2022-004
    Material Weakness Repeat
  • 479391 2022-004
    Material Weakness Repeat
  • 479392 2022-004
    Material Weakness Repeat
  • 479393 2022-004
    Material Weakness Repeat
  • 479395 2022-005
    Material Weakness
  • 479396 2022-005
    Material Weakness
  • 479397 2022-005
    Material Weakness
  • 479398 2022-006
    Material Weakness
  • 479399 2022-007
    Material Weakness
  • 1055827 2022-003
    Material Weakness Repeat
  • 1055828 2022-003
    Material Weakness Repeat
  • 1055829 2022-003
    Material Weakness Repeat
  • 1055830 2022-003
    Material Weakness Repeat
  • 1055831 2022-004
    Material Weakness Repeat
  • 1055832 2022-004
    Material Weakness Repeat
  • 1055833 2022-004
    Material Weakness Repeat
  • 1055834 2022-004
    Material Weakness Repeat
  • 1055835 2022-004
    Material Weakness Repeat
  • 1055836 2022-005
    Material Weakness
  • 1055837 2022-005
    Material Weakness
  • 1055838 2022-005
    Material Weakness
  • 1055839 2022-005
    Material Weakness
  • 1055840 2022-006
    Material Weakness
  • 1055841 2022-007
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.850 Public and Indian Housing $893,943
14.872 Public Housing Capital Fund $297,117
14.896 Family Self-Sufficiency Program $104,631
14.871 Section 8 Housing Choice Vouchers $22,940
14.879 Mainstream Vouchers $3,226