Finding Text
2022 – 006
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2022
Award Period: October 1, 2021 – September 30, 2022
Type of Finding:
• Material Weakness in Internal Control over Compliance
• Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA must have written policies in its HCVP administrative plan for selecting applicants from the waiting list and PHA documentation must show that the PHA follows these policies when selecting applicants for admission from the waiting list. Except as provided in 24 CFR section 982.203 Special admission (non-waiting list), all families admitted to the program must be selected from the waiting list. “Selection” from the waiting list generally occurs when the PHA notifies a family whose name reaches the top of the waiting list to come in to verify eligibility for admission (24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207).
Condition/Context: Exceptions noted in 25 of the 25 samples:
• For 25 of the 25 files tested, we were not provided with the selection notice or letter notifying the tenant that they were selected and DCHA will determine eligibility for the program.
• For 23 of 25 files tested, we were not provided with a copy of the signed voucher.
• For 3 of the 25 files tested, the application or registration form was missing a housing specialist signature.
• For 1 of the 25 files tested, we were not provided documentation of the applicant being admitted under a special program.
• For 1 of the 25 files tested, we were not provided with supporting documentation for the preference indicated.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with new tenant selection requirements
Effect: The Authority is not in compliance with federal regulations regarding the required new tenant selection requirements.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that documentation is maintained for new tenants.
Views of Responsible Officials: There is no disagreement with the audit finding.